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Case Study – Butler County Schools, Kentucky

Butler County Schools in Kentucky is a local school district with over 300 full-time employees. Like many school systems today, Butler County schools were researching ways to save money, improve processes, and streamline their school system as a whole in order to fully maximize their budget. Like many other schools, paperless payroll solutions seemed to provide an answer to this problem.

“We wanted to eliminate paper pay stubs and W-2 forms, and give our employees access to them through a website,” stated Travis Johnson, Payroll Manager for Butler County schools. Johnson wanted to find a paperless statement solution that would be easy for employees to use, and also be secure so that employees’ pay information would be protected online. “We were looking for a product that was user friendly, cost effective, and very secure,” remarked Johnson.

After a thorough research process, Johnson chose NatPay for online pay stubs and W-2s. This decision was based on a variety of factors that all came together in support of NatPay’s Doculivery online pay stub and online W-2 services. It was paramount that the Doculivery system be easy to use, and simple for Butler County School employees to adopt. “Doculivery is very user friendly. Setup only takes a few minutes, and there is almost no learning curve,” said Johnson.

Having employee pay information online also meant that security was a top priority for Butler County school employees. “Many employees were initially concerned about the security of their pay information, but once they experienced how easy and secure the Doculivery system was to use, those fears went away. I was also concerned with disaster recovery and upload security, but all my concerns were put at ease when I learned about NatPay’s security features,” said Johnson.

NatPay has completed a SSAE 16 SOC 1 audit (formerly SAS 70 Type II) which means that very stringent security procedures are maintained on a daily basis. Doculivery clients are assured that their pay information is kept safe and secure using the latest, Industry-standard security protocols and encryption methods.

Many clients that search for paperless solutions are concerned with the integration process taking too many months to implement. Based on industry results, it takes 16 to 22 weeks to adopt an online pay stub process which is why Doculivery’s 6 to 8 week integration time period looks so attractive. This rapid implementation process allows many clients to realize a faster ROI. “Integration was simple. I got the programmers the reports out of Munis (our payroll software) and NatPay built the system around them. Once we were set up, NatPay’s support staff walked me through the upload process. It was all very simple,” remarked Johnson.

The Group Administration features of Doculivery provided additional benefits for Butler County. Like other companies who have limited payroll personnel, the system must accommodate various levels of payroll staff using the system, and provide simple administrator functions that do not require a technical or IT representative.

“Since I am the only person with administrator rights (besides a person for backup) it was important that administration did not require a lot of time. Doculivery is simple. I can unlock someone, or update an employee very quickly,” said Johnson. “I was told that if I could get the information to NatPay, then the programmers could make Doculivery do what I needed it to do. So far, they have come through 100% of time.”

After using the Doculivery system for a few months, Butler County Schools anticipates a significant savings over conventional paper methods. “By just using Doculivery for online pay stubs and W-2s, we are able to project about a 50% savings from the old way of printing paper stubs. We are saving on the paper for stubs and W-2s, as well as the ink used to print them, and also on all of the postage costs,” remarked Johnson.

Employee feedback from Butler County school employees has been quite favorable. “Everyone is uneasy about change, but after we rolled out Doculivery online pay stubs, I can say that I haven’t had anyone complain about them. I have even heard from some of my employees that I was worried about saying how simple the system is,” said Johnson.

Now that Butler County school District is enjoying tremendous savings by adopting Doculivery online pay stubs and W-2s, Johnson intends to increase their paperless projects for additional savings, and to further streamline their business processes.

“We are very happy customers, and are excited about using Doculivery for other paperless solutions in the future,” said Johnson.

Whatʼs on the horizon for the electronic document management environment?

Software as a Service (SaaS) solutions, such as online payroll, will continue to drive the paperless trend.

While the fundamentals of payroll have not changed, we are in the middle of a payroll process revolution. The emphasis will shift from “software” to “service.”

At NatPay, our focus has always been to give equal priority to service. SaaS offers more flexibility and choice.

For example, some clients may want to be billed per payroll, while others prefer quarterly. You want to be sure your payroll partner gives you that kind of flexibility.

It is only a matter of time before direct deposit completely replaces checks in the vast majority of small businesses across the country.

All Document Management systems share one significant inefficiency: the time it takes to check a document into the system. Systems require that you enter certain document properties like title, retention period, category, storage location, etc.

One document might take 20 seconds, which may not seem like much time. However, what if there were a hundred or more documents a day to check in? Now we are talking about 20 minutes per day or more.

Or what if a firm just completed 1,000 tax returns and wanted to store them in its document management system? How long would that take to check them in?

We are constantly striving to improve product efficiency. We are in the process of adding sophisticated automation features to Doculivery that will recognize and automatically check in a significant portion of documents including emails and large batches of tax returns, invoices, or other forms created from other programs or scanned into Doculivery system. This technology represents a large step forward in the evolution of document management software.

Contact us today at 800-284-0113 to find out your cost savings when adopting an online document management solution with NatPay.

How does going paperless increase efficiency and save money? How much does it save?

In terms of payroll, paperless means big cost savings and better security. As one the first online payroll services companies, weʼve seen astronomical savings since launching the business in 1991. Our 35,000+ small to mid-sized business customers nationwide are saving nearly 50% compared to what they would pay for a traditional, paper-intensive payroll provider.

“Accountants using Direct Deposit Plus and online pay stubs can create an incremental $500 to $1,000 per year per client by adopting a paperless payroll”, stated Mark Williams, NatPay’s Marketing Director.

We should replace the term “paperless” with “document management” since not all paperless solutions are document management systems. In most cases, the greatest efficiency gain from any document management system should be the dramatic reduction in time spent retrieving documents.

It is a well-known fact that staff spends as much as 30 minutes per day searching for lost or misfiled documents. In addition, a comprehensive document management system should provide the tools to reduce engagement time, improve client service, and cut paper, printing, and copier costs significantly.

Doculivery clients using our SaaS (Software as a service) application have saved time and money in multiple ways—in preparing payroll and tax forms and reports and more efficient workflows in general. ROI for some Doculivery clients can range between 200% and 400% – most often with first year ROI paying for the solution.

Reilly Electrical Contractors, Inc. (RELCO) Case Study

Business Profile

In 1993, Jim Reilly founded Reilly Electrical Contractors, Inc. (RELCO) on the principles of integrity, innovation, and quality. Since then, the company has developed into one of the leading electrical and tel/data (RELCOM) contractors in New England, and has successfully completed many of the most complex, multi-faceted projects in New England’s recent history. With four locations strategically located throughout New England, RELCO is headquartered in Easton, MA. Today, RELCO strives to improve its procedures and performance so that they may continue delivering unsurpassed value and extreme customer satisfaction – so it comes as no surprise that their recent directive to initiate a paperless payroll had become a top priority.

Business Objectives

In an effort to improve their payroll processes, Reilly sought an online solution that would provide more than just an online repository for pay statements. “We wanted to move towards a paperless payroll, and particularly wanted a solution that would encompass a direct source to communicate with employees out in the field,” remarked Jennifer Stratford, HR Director for RELCO.

The Challenge

“The online document management solution that we were searching for had to be user friendly, safe, and secure. If our employees do not find it easy to use, they will not use it,” stated Stratford. Because of RELCO’s multiple requirements, the perfect solution would have to come from a vendor that was able to provide secure online pay stub access, as well as state-of-the-art, self-serve features so that RELCO’s employees could receive pay information easily on their cell phones, and manage their preferences online.

The Solution

After careful research and consideration, RELCO chose NatPay as their pay statement vendor. Not only did NatPay’s Doculivery online document management solutions meet RELCO’s needs for security, ease of use, and functionality, NatPay’s component-based solutions provided RELCO with a Software-as-a-Service (SaaS) platform that could grow and expand with RELCO’s changing needs.

“One of the unique aspects of Doculivery is that it provides employees the opportunity to receive text notifications with the pay stub information that they choose. Employees can also access their statements online safely and securely anytime, but for remote employees that don’t always have access to computers, the text-messaging feature fills the information gap. I love the text-messaging capabilities. In the construction industry, 95% of our workforce is out in the field at various job sites all across New England. To have a central location where employees can go to get pay stubs, and the ability receive important messages and communications is key,” stated Stratford.

Return on Investment

Since the implementation of online pay stubs in October 2010, Reilly Electric is on track to realize an annual savings of 10K a year from paperless pay stubs alone. Greater yearly savings and improved efficiency are also on the horizon for RELCO as they continue to integrate additional paperless services into their business processes such as online W-2s and other tax forms, onboarding/HR services, and paperless billing with click-to-pay capabilities.

New Webinar Series from NatPay Presents the Six Secrets to Attaining Rapid ROI for Businesses Going Paperless

Originator of Paperless Payroll Systems Hosts New Webinar Series Presenting The Six Secrets to Attaining Rapid ROI for Large and Small Businesses Looking to Go Paperless.

Tampa, FL, January 4, 2011 – National Payment Corporation (NatPay), a twenty-year veteran in the payment, tax form, and payroll industry, announces a new series of free 30-minute webinars presenting the 6 secrets practiced by US corporations that were able to attain significant savings in dollars and staff-time, by implementing paperless business practices. This latest innovation from the originator of paperless payroll systems will be presented on February 1st, 2011, at 10 a.m. ET, and will feature a variety of real-world case studies to demonstrate how quickly and easily a paperless process can provide businesses with a faster return on investment.

Attendees of NatPay’s webinar series will learn how to shorten the industry standard 16 to 22 week implementation time for their paperless processes to as little as only seven weeks, by utilizing NatPay’ s Rapid ROI capability. “Rapid ROI allows NatPay to adapt to your current payroll system, instead of the time consuming industry practice of forcing your IT personnel to adapt to the software of your paperless payroll provider,” explained NatPay VP and General Manager, Steven Pereira. “And because our SaaS (Software as a Service) platform resides on our servers, there’s no software to maintain or hardware to buy, ever.”

Each case study presented during the no-cost, 30-minute webinar will show the attendees how large and small companies were able to save a minimum of $30,000 annually by migrating from expensive paper dependent business processes such as payroll, W-2s, 1099s, human resources and billing statements to a customized web-based electronic document management solution. According to Pereira, “The Rapid ROI pledge from NatPay allows companies to begin seeing their paperless savings in as little as 7 weeks, which is the fastest implementation time in the industry.” And the faster a company’s savings begin the more total savings a company will collect during the first year of paperless processing.

With over 7,000 clients, NatPay provides custom paperless solutions that fit the unique needs of each customer. “What really sets us apart is our flexible SaaS system that can adapt to the way each customer works,” explained Pereira. “Our customers are astonished when they learn that we can integrate with their current business software and systems with little to no input from their IT staff.”

Those wishing to attend the next NatPay webinar in February can register by visiting this link, http://nationalpayment.com/webinar/. For more information about NatPay’s webinar series or their Doculivery™ Online Document Management System, please contact NatPay directly at 813-222-0333 or visit their web site at http://nationalpayment.com.

CONTACT INFORMATION:

Michael Anastasiou, VP Marketing & Sales
National Payment Corporation
Phone: 813-222-0333 x 6-121
Fax: 813-221-8651
[email protected]
www.nationalpayment.com

About NatPay

NatPay is an innovator in the online document solutions industry with over 20 years of information distribution experience. NatPay provides online document solutions to over 7,000 clients across the nation. Nat Pay processes over 4 million monthly statements and over $7 billion dollars of customer funds annually and maintains a 99% accuracy rate. NatPay offers a comprehensive portfolio of payroll. human resource, and financial solutions with services that help clients do what they do best — run their business. With customized SaaS (Software as a Service) solutions and online document management services, NatPay provides their clients relief from administrative hassles so they can focus on their human capital needs and profitability by reducing G&A costs and streamlining business processes. In addition to its core payroll distribution solutions for small to mid-sized companies, NatPay meets the more complex requirements of large businesses with Doculivery — a comprehensive document management solution for HR and Information Management professionals that solves business problems for clients of any size. NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records.

Doculivery Case Study for Russell Standard Corporation

Russell Standard is a family-owned company, and employs over 350 workers servicing virtually every municipality in the region. Russell Standard offers both new construction and maintenance of virtually any asphalt-related project, from private driveways to interstate highways. Additionally, Russell Standard is a manufacturer of asphalt materials, emulsions and coatings.

Like many companies today faced with the reality of reducing costs and streamlining operations, Russell Standard chose NatPay to help reduce paper and evolve to an online payroll process. Doculivery is a NatPay solution that provides any size of business with online document solutions that cover all areas of business: Payroll, AP, AR, and HR. The first step in going green for Russell Standard was to start with online pay stubs and online W-2s.

“Russell Standard wanted to move our payroll process forward – the goal was to save time and money. Before NatPay, I had to print, stuff, and mail 100-150 checks a week,” said Cathy Evans, Payroll Manager for Russell Standard. Employees now enjoy 24/7 safe and secure access to their pay information and W-2 tax forms online. Production and administration costs were drastically reduced and operations became more streamlined as a result of utilizing the Doculivery solution.

Cost and ease of use were two main factors in searching for the solution to Russell Standard’s business. “I needed it to be very user friendly as some of our guys know nothing about computers. I also was concerned about the cost as I was trying to save money. I also was very pleased to find NatPay through the APA,” remarked Evans.

As an APA member, NatPay regularly updates clients on any payroll changes that affect their solutions to maintain compliancy.

Besides ease of use, Russell Standard was concerned about the integration process and what it takes to make the paperless transition. With virtually no IT staff available, Evans was excited that NatPay provided a quick and seamless integration that required no additional staff or technical programming knowledge. “I am pretty good with computers, but I have no idea what it takes to create the check stub that the employees view – so it was important to have someone who would take the time to work with me to get the best file for them.” A key differentiator of NatPay’s Doculivery online document solution is how fast system integrations occur. Most NatPay paperless payroll solutions are completed in weeks rather than months – usually half the time of many online document solutions in the marketplace. A dedicated NatPay team is assigned to ensure a smooth transition to a paperless payroll process.

NatPay understands clients’ concerns to preserve confidentiality and privacy at all times and utilizes the latest technology and safeguards to ensure that client data remains safe. “This was very important. Payroll is a very sensitive area. We needed to know that our information was secure,” remarked Evans.

Click here to read Russell Standard’s case study in NatPay’s case studies section.

NatPay Announces New “It Pays to Go Paperless” Webinar Series

Originator of Paperless Payroll Systems Has Webinar Series for Businesses Large and Small

Tampa, FL – November 5, 2010 – National Payment Corporation (NatPay), a twenty-year veteran in the payment, tax form, and payroll industry, announces a new series of free 30-minute webinars aimed at educating businesses about the significant savings and ease of use when planning to “go paperless.” This latest innovation from the originator of paperless payroll systems will be broadcast on November 30th at 10 a.m. ET, and is entitled “It Pays to Go Paperless.”

Attendees to NatPay’s webinar series will learn how to shorten the integration time for their paperless processes to maximize their corporate return on investment. According to NatPay, their “Doculivery” software product provides the fastest installation time in the industry, because their SaaS (Software as a Service) platform resides on NatPay’s secure file servers and not on the client’s network. Webinar attendees will also learn how to streamline their business processes to reduce production and administrative costs. The free 30-minute online seminar will also show how easy it is for any size of company to adopt a paperless program, and realize significant savings while satisfying the corporate directive to “go green.”

With over 6,000 clients, NatPay provides custom paperless solutions that fit the unique needs of each customer. According to NatPay VP and General Manager, Steven Pereira, “What really sets us apart is our flexible Software as a Service (SaaS) system that can adapt to the way each customer works. Our customers are astonished when they learn that we can integrate with their current payroll software with little to no input from their IT staff!”

In addition to providing total customized solutions, NatPay can ensure even greater cost savings by impacting other corporate departments besides payroll. “Many businesses know about the inherent savings when they go to a paperless payroll system, but NatPay can provide a custom platform that goes beyond payroll with document management solutions that reduce paper related expenses, and nonproductive staff time within Human Resources and Account Payable/Accounts Receivable departments.” said Pereira.

Those wishing to attend the first NatPay webinar in November can register by visiting this link:

http://nationalpayment.com/webinar/

For more information about NatPay’s webinar series, please contact NatPay directly at 813-222-0333, or visit their website at http://nationalpayment.com.

NatPay Online Pay Stubs Customer Testimonial

“Today was the first pay date that HRG went completely live with electronic pay stubs. Besides a few locked accounts, the process has gone very smoothly. I have received good comments on the website’s ease of use.”

Lisa Walsh – Herbert, Rowland & Grubic, Inc.

Doculivery Case Study for Sundt Companies, Inc.

Business Profile

Sundt is a full-service contractor with expertise that spans the entire lifecycle of construction. They work within their client’s preferred delivery method, whether that’s Construction Management at Risk, Design Build, Build to Suit, or the traditional Design-Bid-Build approach.

The company builds a variety of projects for both public and private clients throughout the United States, including commercial and institutional structures of many types; infrastructure projects such as highways, dams, pipelines and airport facilities; and facilities for the Department of Defense as well as other Federal agencies. Sundt continues to add landmark projects to its list of accomplishments. These include the Apollo Riverpoint office complex in Phoenix, Mater Dei Catholic High School in San Diego, Oasis Water Campus Water Treatment Plant in Glendale, Ariz., multiple sections of Phoenix’s new light rail system, two buildings of the Biodesign Institute at Arizona State University, a major expansion of the Tucson International Airport Terminal, the University of California, Davis Graduate School of Management, and $360 million worth of work at Fort Bliss Army Post near El Paso, Texas. The company is 100 percent employee owned through its Employee Stock Ownership Program. Employees take a personal interest in the quality and success of each project and the company at large.

The Challenge

Sundt is always looking for new ways to improve how they do business. Whether it’s through better management techniques, safety advances, or emerging technologies, their goal is to deliver the highest quality products to their owners. One business problem that Sundt wanted to solve was to implement a paperless payroll process with online pay statements. With over 1,400 employees, providing a green alternative to paper pay statements was a logical choice.

Several factors were key for Sundt in searching for an ideal paperless solution. “Easy file transfer, security of employee information, and ease of use were very important to us,” remarked Karolyn Comstock, Payroll Supervisor and an employee owner, of Sundt Companies, Inc. “The solution that we were looking for had to be user friendly, and had to also work with JD Edwards World.”

The Solution

NatPay met each challenge set forth by Sundt, and provided the ideal solution to their business problem. Doculivery’s easy to use system was a perfect fit for Sundt employees. “If an employee has problems accessing information they will not use it,” stated Comstock. The employees found the online system safe, secure, convenient, and easy to access. “Many employees stop by just to say how much they like it,” Comstock remarked. Doculivery’s unique flexibility and customization was also a tremendous benefit for Sundt employees. “Having it customized to match what the employee is used to seeing was great.”

Since Doculivery requires little to no client IT involvement, Sundt was thankful for the quick integration, and the support of NatPay’s team who was there for every step of the process. “Doculivery had to function well without issues,” stated Comstock. “Having the ability to resolve an issue just by picking up the phone or dropping an email is wonderful.” Dedicated support teams ensure that each client like Sundt receives all of the support that they need – if and when they need it, and that a fast online document management integration timeframe (in which NatPay’s is the fastest and highest quality in the industry) is maintained. “Everything seemed to progress pretty smoothly,” Comstock remarked.

“Security is vital when you are talking about payroll information,” stated Comstock. Doculivery utilizes state-of-the-art encryption technology, SSL certificates, and 3-tiered firewall protection to keep client’s data safe and secure.

In addition to the production and administration savings that Doculivery provides, there’s an immediate ROI that companies also enjoy when adopting paperless HR processes. “We anticipate a savings of approximately $50,000 a year by adopting the Doculivery solution,” remarked Comstock.

“NatPay’s achievement of a positive client experience starts with a true understanding of how our services can provide short term and long term value to an organization,” said Mark Williams, Marketing Director at NatPay. “But it does not end with a sale and that is why our service implementation and customer support are critical to our client’s success. We thank Sundt Companies for their trust in us. Sundt Companies joins a growing list of satisfied clients with NatPay, and we welcome the opportunity to help other firms like Sundt Companies that need assistance in addressing cost containment business problems in HR, AP/AR, Payroll, Customer Service, or Marketing.”

Centro, Inc Doculivery Case Study

Centro, Inc. is a manufacturer of custom rotationally molded plastic parts. Established in 1970, Centro, Inc. has grown to become the largest custom rotational molder in North America. Through innovation and superior customer service, Centro has stayed at the leading edge of the rotational molding industry. Centro’s Quality Management System is registered to ISO 9001:2000 with Corporate Headquarters (Iowa), North Carolina, and Wisconsin locations. With a wide range of capabilities, state-of-the-art equipment, and manufacturing facilities in multiple locations, Centro is poised to be a single source provider for any company’s rotational molding needs.

Centro, Inc. employs approximately 600 employees over multiple states and selected NatPay’s Doculivery solution to address a primary business need for online pay stubs for their direct deposit payroll. To combat rising postage costs and looking to reduce production and administrative AP costs, Doculivery seemed to be a perfect fit for Centro, Inc. Several factors were key in selecting an online pay statement provider – security, ease of use, and cost. Doculivery provides the company’s employees with 24/7 safe and secure access to their pay statements online, which reduces administrative costs considerably as well as establishing a valuable employee self serve benefit.

Integration support was an important factor for Centro and NatPay rose to the occasion with an integration that was seamless with their current payroll processes. The paperless transition required little to no involvement on behalf of Centro, Inc.’s part, allowing the company to experience the paperless payroll in weeks, not months as with other online document management solutions.

Security is mission critical with NatPay and understands that Centro, Inc. values security as a key factor for outsourcing online payroll solutions. NatPay uses state of the art SSL encryption, GEOTrust certificates and a proprietary 3 tier firewall to protect client data. Functionality was also very important in selecting an online pay stub solution.

Centro, Inc. estimates a $30K annual savings net of implementation and fees since utilizing the Doculivery solution. “Overall, we are very happy with the system, ease of use and response from help desk,” remarked Sarah Cotty, Director of Finance for Centro, Inc.

Doculivery provides safe and secure 24/7 access to online pay statements which creates a valuable online employee self service and employees love having convenient access to pay stubs or W2 information in one location.

“Many companies like Centro, Inc. are finding the Doculivery platform ideal for reducing G&A costs and streamlining operations and NatPay is glad to provide complete online document solutions that create immediate ROI,” said Jim Hagen, VP of Sales at NatPay. “We are excited to help companies across the nation and in every industry explore paperless options – from online pay stubs to online statements and invoices with click to pay – and realize savings and streamlined operations.”

Click here to read Centro’s case study in NatPay’s case studies section.

Houston YMCA Utilizes EZStub Online Pay Stubs To Streamline Costs and Improve Service Delivery

Faced with an economy that cuts into fund-raising, employment, and membership, YMCAs around the country are looking for ways to streamline their services and cuts costs. The YMCA of the Greater Houston Area found one such answer with the EZStub online pay stubs, designed by National Payment of Tampa, Florida.

“Like other YMCAs around the country, we were looking for ways to save money and go paperless,” says Scott Rockenstein, Director of IT at the Greater Houston YMCA. “Delivering pay stubs to more than 5,000 employees located in more than 40 centers throughout Houston and the surrounding counties was a pain-staking task. With direct deposit, less than 50% of the employees were actually picking up their paper pay stubs, resulting in abandoned pay statements.

The sensitivity of the information on each pay stubs meant that the YMCA had to find a better way. We found the better way when we implemented EZStub.” EZStub online pay stubs allows workers to review their pay information through the receipt of text messages or via online access. “This saves printing, distribution, and courier charges,” Rockenstein explains. “Now, our employees can better focus on addressing our real mission – serving our members and community, rather than wasting time circulating pay stubs.”

“Often, when implementing a new system, it is met with employee apprehension. But, not with EZStub.” Rockenstein says. “Older as well as younger YMCA staff quickly understood EZStub, and the integration into our existing system was simply seamless. The staff at NatPay took our files and integrated them flawlessly.” Greater Houston YMCA also took advantage of EZStub’s parent system Doculivery during a special promotion for online W-2 storage and access. More than 8,000 W-2 statements will be stored free in the same user-friendly system where their EZStub online pay stubs reside.

“This system allows for specific user names and password options,” says Jim Hagen, Vice President of Sales at NatPay. “Payroll administrators save more time because employees can obtain current and past pay stub information with EZStub’s online self-serve features.”

Electronic document solutions like EZStub are streamlining processes, and reducing the cost of printing and delivering paper. Moreover, like the YMCA, as demand for cost-effective paperless solutions rises, implementing a few good programs like EZStub will undoubtedly improve bottom-line health quickly and easily.

What is EZStub?
EZStub is an electronic pay stub component of the Doculivery online document management system. Features include 24/7 online access, unique user IDs and passwords, multiple delivery and notification options, plus robust security. Administrators even have customizable tools to manage user accounts, passwords, and security levels.

About NatPay

NatPay is one of the nation’s largest independent direct deposit providers. NatPay provides payroll and other paperless distribution solutions to thousands of customers across the nation, in every industry, and in every state. NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although NatPay processes over $7 billion dollars of customer funds each year, it maintains an accuracy record of 100%. NatPay prides itself on the fact that it has never lost a cent of its customers’ money.

About YMCA Houston
Through its 120-year history, the YMCA of the Greater Houston Area has been a place where people can find hope, fellowship, and healing. The YMCA has stayed true to its mission, values, and purpose of helping persons grow in spirit, mind, and body. With more than 40 centers and over 300 program locations serving eleven counties, the YMCA of the Greater Houston Area builds strong kids, strong families, and strong communities.

Online Pay Stubs Testimonial from Retail Construction Services, Inc.

“I have found the pay stub services to be very good. Uptime and accuracy have been 100% to my knowledge, and the admin and client interfaces are pretty intuitive as well.”

Steve Novotny
Network Administrator
Retail Construction Services, Inc.

Click here to read more testimonials.

Government and Business Find Value in Going Paperless

As part of his commitment to cut spending and reform government, President Obama is asking his cabinet to cut a collective 100 million dollars in the next 90 days. One measure of this cost cutting is the directive to go paperless. In response, the U.S. Attorneys and the U.S. Marshals Offices’ Asset Forfeiture program are converting publication of judicial forfeiture notices from newspapers to the Internet. This paperless initiative is expected to save $6.7 million over the first 5 years.

NATPAY‘s Doculivery system offers some of these same benefits to business. “Our clients are already seeing the benefits of going paperless.” says Jim Hagen, Vice President of Sales at NatPay.“ Our Doculivery product consolidates data into a unique web-based tool accessible from any Internet-ready location.”

Secure online pay stubs, W-2 and 1099 forms, invoices and customer statements are created and delivered in less time and at far less expense than traditional paper models Hagen says. “The savings extend far beyond the value of eliminated file cabinets and paper. Going paperless is a valuable business strategy in these economic times and it is a less expensive, more secure way of doing business.” Hagen explained.

Additional Doculivery features, include online payment, automated fillable forms, and targeted search and reporting tools. “These are in demand by businesses which are trying to modernize and streamline.” Hagen said.

“The Doculivery system adheres to all federal tax filing requirements and state payroll laws,” Hagen explained. “Our system is customizable and is designed to safeguard privacy. Businesses have immediate, convenient access to previous years’ tax and payroll documents. Users can quickly and easily produce documents required for audit, regulatory and legal purposes.” Hagen said. “Doculivery has become a must-have for many organizations.”

Both the government and businesses are finding greater security in encryption certificates and firewall protection. Both are also are finding that going paperless actually minimizes exposure, prevents critical file loss – the savings can be tremendous. The Department of State’s National Visa Center (NVC) will implement electronic correspondence for immigrant visa processing. The NVC anticipates the cost savings in the first year of implementation of this paperless process to be approximately $1 million. If necessity is the mother of invention, both government and business alike are finding the benefits in going paperless.

Boys & Girls Clubs of Metropolitan Phoenix Doculivery Case Study

The Boys & Girls Clubs of Metropolitan Phoenix (BGCMP) provides services to more than 32,250 boys and girls annually, operating a total of 12 clubhouses throughout the central and west area Valley, a full-service dental clinic, and outreach services.

The Boys & Girls Clubs of Metropolitan Phoenix enables all young people to reach their full potential as productive, caring, responsible citizens. The BGCMP’s focus is to provide quality after-school programs, under the supervision of a professional staff that supplement and enhance their learning and nurturing environments. Like every other organization in these trying economic times, BGCMP was looking for ways to cut costs. One focus area to reduce costs was to start with payroll.

“Our main goal when looking for an alternative to issuing paper direct deposit pay stubs to our employees was to save costs,” says Andy Putman, Accounting Manager for BGCMP.

Other factors were key in searching for the ideal solution for their business problem. (i.e. security, file transfer, delivery options, user friendliness, roll out options, appearance of the pay stub, length of implementation, disaster recovery, cost, and financial stability of the vendor providing the service.

“We were concerned with online security, providing a user friendly system for our employees, implementation timeframes, and of course cost,” Putman remarked. “Ease of use was important because the easier a solution is to use, the more likely end users are to accept and support the change. Our current system can be somewhat inflexible at times, so integration support was key,” stated Putman.

One of the reasons why BGCMP chose Doculivery was security. When dealing with employees’ pay information, we wanted a trusted solution and NatPay’s system answered all of our concerns.

Flexibility was also very important because the more efficient and flexible a solution is, the less costly it is. Functionality was key because it leads to easier and greater acceptance by end users. Doculivery provided BGCMP a customized payroll solution quickly and easily with an integration time of only weeks rather than months as with other online document management solutions.

“We estimate that Doculivery will save us over $2,300 each year in postage, paper, envelopes, and staff time in stuffing and mailing envelopes. This savings will increase over time given rising postage costs,” Putman stated.

When asked how the employees adapted to their new online pay statement system, Putman remarked “We have received nothing but positive comments from our staff. The most frequent comment is how easy Doculivery is to use. The staff at NatPay was extremely helpful in setting up Doculivery. We had some glitches because of our software, but NatPay was able to handle them without delay.”

Click here to read this case study in NatPay’s Case studies section.

Bismarck Schools Adopt Greener Payroll Practices to Save Money, Time, and Trees

Tampa, FL (March 12, 2008) – As part of a comprehensive effort to streamline its payroll procedures and empower its workforce, Bismarck Public Schools are going green. They’ve adopted National Payment’s EZStub online pay stub service as part of a “less-paper” initiative that saves money, time, and valuable human and natural resources.

National Payment hosts employee payroll data on a secure website that employees can access from any computer with an Internet connection, so employees can now view their stubs from virtually anywhere — whether they’re at home, at work, traveling on business, or even on vacation. And even more importantly, with access to up to four years of payroll records, employees can retrieve their information without having to contact anyone in the payroll department — the ultimate benefit in terms of convenience and flexibility for employees.

Bismarck public school employees were already using direct deposit to receive their paychecks, so online pay stubs were the logical next step in the process. “We really feel that our payroll office is setting an example by taking advantage of the benefits that technology offers to be able to process and pay staff in a very efficient and state-of-the-art manner. We brag about how many ‘trees we’ve saved’ since we’ve implemented direct deposit and EZStub. I think our staff really like being able to look up their pay information whenever they want without having to bother someone in payroll, because they know how busy they already are,” explains Ed Gerhardt, Business Manager for Bismarck Public Schools.

Prior to the schools’ implementation of EZStub, an entire day had to be devoted to stuffing envelopes and distributing paper pay stubs to staff members during each pay period. In addition to the paper being used to print the stubs, employees used box after box of envelopes to complete the task. Gerhardt knew there had to be a better way, and after receiving information about EZStub at a conference for the Association of School Business Officials, he knew he’d found the solution. “I realized that it was something that could save us considerable time and expense on our payroll processing,” Gerhardt explained.

National Payment offers an exclusive line of paperless payroll services, including direct deposit, online pay stubs, employee paycards, and electronic statement generation and billing services. For more information, please visit National Payment Corporation’s education website at www.schoolstubs.com or call 1-800-927-6120 for a free demonstration.

About National Payment Corporation

National Payment Corporation is one of the nation’s largest independent direct deposit providers. National Payment provides payroll distribution solutions to thousands of customers across the nation, in every industry, and in
every state.

National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although National Payment Corporation processes over $5 billion dollars of customer funds each year, it maintains an accuracy record of 100%. National Payment Corporation prides itself on the fact that it has never lost a penny of its customers’ money.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation
Phone: 813-222-0333 x155
Fax: 813-221-8651
www.nationalpayment.com

Highlands County Schools Go Paperless with EZStub Online Pay Stubs

Tampa, FL (May 23, 2007) – Schools in Highlands County, Florida are being schooled on the best “less-paper” payroll solutions available. Highlands County Schools Finance Coordinator Richard “Bo” Birt recently found a way to save thousands of dollars each year by offering school employees a choice: either keep receiving traditional paper pay stubs on payday or go paperless with National Payment Corporation’s EZStub online pay stub service.

Today’s school administrators have been forced to squeeze a dollar out of every dime, so the convenience and cost-effectiveness of “less-paper” payroll solutions have garnered their attention. By spending less time and money on the creation and distribution of paper pay stubs for its 1600 employees, Highlands County schools will free up resources that they can use to address critical needs in other areas. National Payment even offers special pricing for schools as part of its “Keep More Money in Your Schools” initiative.

“We think it will save several thousand dollars a year, including the time to print, insert, and distribute the pay stubs. Our employees are very happy with the EZStub service,” Birt explained.

“Employee self-serve options are just as important to employers as saving money and resources. With EZStub online pay stubs, you get both. Employers love the considerable savings, and employees enjoy having 24/7 access to their pay statements – especially when they’re purchasing a new car or a home,” stated Mark Williams, National Payment’s Marketing Director.

More information about EZStub online pay stubs is available by phone at 800-927-6120 or on the National Payment Corporation website at http://natpay.com/pay-stubs.

About National Payment

National Payment Corporation is the nation’s largest independent payroll direct deposit provider. National Payment Corporation provides payroll distribution solutions to thousands of customers across the nation, in every industry, and in every state.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation (NatPay)
Phone: 813-222-0333 x155
Fax: 813-221-8651
http://www.natpay.com

The Times They are A-Changin’ – St. Petersburg Times Chooses EZStub Electronic Pay Stubs

St. Petersburg, FL (May 2007) – The St. Petersburg Times, Florida’s largest newspaper, has snubbed paper pay stubs and will begin providing its staffers with EZStub electronic pay stubs from National Payment Corporation.

With circulation of more than 400,000 copies each Sunday, the Times is the 22nd largest newspaper in America and by far the leader in the burgeoning Tampa Bay marketplace. Starting this month, the Times will provide its 1,400 full-time staffers and hundreds of part-timers with EZStub paperless pay stubs to eliminate the expense of creating, printing, and distributing paper versions. Times staffers will enjoy secure online access to their pay stub information 24 hours a day,
7 days a week.

“EZStub users also receive free email notifications and payday text alerts, which is very popular with employees who want to get their information on their cell phones or PDAs,” says Jim Hagen NatPay’s Vice President of Sales.

“With news each day of rising costs, we need to find ways to leverage technology and control our expenses,” said Phillip Horne, accounting manager at the Times. “We are excited about this new benefit for our staffers with the time and cost savings it will bring.”

More information about EZStub online pay stubs is available by phone at 800-927-6120 or NatPay’s website at http://natpay.com/pay-stubs.

About NatPay

NatPay is one of the nation’s largest independent direct deposit providers. NatPay provides payroll distribution solutions to thousands of customers across the nation, in every industry, and in every state.

NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although NatPay processes over $5 billion dollars of customer funds each year, it maintains an accuracy record of 100%. NatPay prides itself on the fact that it has never lost a penny of its customers’ money.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation (NatPay)
Phone: 813-222-0333 x155
Fax: 813-221-8651
[email protected]

Online Pay Stubs Gets a Clean Bill of Health from Fauquier Health System Employees

Business Profile

Fauquier Health System is located in Fauquier County, Virginia, about 40 miles southwest of Washington, D.C. Established in 1954, Fauquier Health System includes an 86-bed acute-care facility, Fauquier Home Health, Warrenton Overlook Health and Rehabilitation Center, the LIFE Center, and three joint ventures: The Cancer Center at Lake Manassas, Piedmont Home Care, and Piedmont Medical Laboratory. Fauquier Health System employs a staff of over 1100 medical professionals, making it the largest private employer in the county. True to its mission of helping those in need, Fauquier provided approximately $4.4 million in free health care last year to those patients who could not afford it.

The Challenge

Fauquier Health System routinely faced two unenviable tasks. Not only did they have to print and mail over 900 paper pay stubs each pay period, but they were also routinely asked to retrieve old pay stubs for employees who hadn’t kept their copies. “We knew that the cost to generate and mail our pay stubs would increase as we continued to grow,” explained Donna Dewey, Fauquier’s Supervisor of AP Payroll. “We wanted to eliminate pay stub processing time, reduce mail costs, and provide our employees with flexibility and added benefits.”

The Solution

After reviewing their options, Fauquier selected NatPay’s paperless pay stubs to meet their needs. With online pay stubs, employees view current and previous pay stubs through a secure website, over email, or as a free payday text alert conveniently delivered to their cell phone or PDA.

Implementation

Since implementing NatPay’s online pay stubs didn’t require the use of any new hardware or software, Fauquier’s transition from paper to paperless went off without a hitch. Employees were most impressed with flexibility and ease of use of NatPay’s online pay stubs. “The staff was easy to work with and able to support everything we needed and more. They even set up a separate link to our newsletter right at the bottom of the pay stub screen. Our new pay stub looks more professional than our old pay stub,” added Dewey.

Result

Fauquier Health System estimates a cost savings of $10,000 each year in postage costs alone, and payroll administrators no longer have to dread the monotony of printing and stuffing for hours or trying to retrieve old paper stubs. As an added perk, employees now receive their pay stubs before their pay date, so they have time to verify their hours and benefits with no surprises on payday. If they need an old pay stub, they can print it at any time. They can even email it directly to a third party.

Fauquier has also provided solutions for employees who don’t have computers – they can have their electronic pay stubs forwarded to a spouse, adult child, or trusted friend, or they can visit one of the multiple onsite computer stations that the health system has provided for them. The facility’s new Health Resource Center employs a full-time librarian ready to help them view their pay stubs in privacy. Fauquier Health System’s administrators are happy, employees are happy, and Fauquier Health System can now devote even more time and money to their first priority – their patients.

Click here to read Fauquier Health System’s case study in NatPay’s case studies section.

Alachua County Schools Expanding Employee Options with EZStub Electronic Pay Stubs

Tampa, FL (April 16, 2007) – Alachua County school employees will now have a choice – either continue receiving traditional paper pay stubs or view their pay information online by using National Payment Corporation’s EZStub electronic pay stub service.

“We want to offer employees an alternative to paper pay stubs, and we chose EZStub for its low cost,” said Scott Ward, Chief Financial Officer for Alachua County Public Schools in northern Florida.

Employers are always searching for cost-efficient ways to increase employee benefits, but public school systems also have to deal with limited resources as they combat school overcrowding and limited funding sources. Online pay stubs often solve the problem – for every employee that receives an online pay stub, the schools save money and time that was previously spent creating and distributing the paper version. National Payment’s “Keep More Money in Your Schools” program provides reduced pricing for schools as a further incentive.

EZStub users have online access to their pay stubs 24 hours a day, seven days a week, and they also receive an email or text message as each new pay stub becomes available. “Thirty-five percent of the 200 million cell phone users in this country are already using text messaging to communicate. Providing free payday text alerts to employees is just one more benefit that employers can offer,” according to National Payment’s Marketing Director, Mark R. Williams.

More information about EZStub online pay stubs is available by phone at 800-927-6120 or on the National Payment Corporation website at http://www.schoolstubs.com.

About National Payment

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation
Phone: 813-222-0333 x155
Fax: 813-221-8651
http://www.natpay.com

Duval County Schools Saves $80,000 a Year with Online Pay Stubs

Tampa, FL (April 10, 2007) – National Payment Corporation is going back to school. As part of their “Keep More Money in Your Schools” program, they’re going to provide Duval County School District employees with free payday text alerts and paperless pay stubs at a reduced rate.

Schools and corporations around the country have switched to electronic pay stubs for their cost-effectiveness and convenience. EZStub users can view their pay stub information online 24 hours a day, seven days a week, but that’s not all, according to Mark Williams, National Payment’s Marketing Director. “Now employees can also receive their pay stub information online, via email, or as a text message on their cell phone or PDA,” he remarked.

Duval County Public Schools (DCPS) is taking steps to save millions of dollars. These opportunities were presented as recommendations from Project INVEST, a task force commissioned by Superintendent Joseph Wise and the Alliance for World Class Education. One of their recommendations was for DCPS to implement electronic pay stubs. “The goal of Project INVEST is to create a better and more efficient system that will benefit our students, staff and our taxpayers,” said Superintendent Joseph Wise.

Duval County Public Schools chose National Payment Corporation because EZStub is compatible with the DCPS’s current processes and can be deployed rapidly at a relatively low cost. Implementation of EZStub will reduce the DCPS’s current cost by an estimated $80,000 each year and these savings will be directed to the classrooms.

Duval County Public Schools is the 19th largest school district within the country that employs approximately 14,500 individuals and serves approximately 123,500 students.

More information about EZStub online pay stubs is available by phone at 800-927-6120 or on the National Payment Corporation website at http://natpay.com/pay-stubs.

About National Payment

National Payment Corporation is the nation’s largest independent payroll direct deposit vendor and provides payroll distribution solutions to thousands of customers across the nation, in every industry, and in every state. National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although National Payment Corporation processes over $5 billion dollars of customer funds each year, it maintains an accuracy record of 100%. National Payment Corporation prides itself on the fact that it has never lost a penny of its customers’ money.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation (NatPay)
Phone: 813-222-0333 x155
Fax: 813-221-8651
http://natpay.com

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