Online Document Management

Technology Advantage: Saving Time and Money with Automation

Gain a technology advantage with automated solutions. NatPay's automated invoice systems reduce errors, improve efficiency, and enhance security.

A company’s invoicing process often represents its relationship with both clients and suppliers. Contractors will always flock to clients who operate invoice systems with prompt processing and timely payments. After all, everyone appreciates being paid on time!

But while simplifying the invoice process is easy enough for small businesses, firms that deal with hundreds or thousands of suppliers can run into problems if they can’t track orders fast enough. In cases like these, automation can help streamline the process and provide a massive technology advantage over your competitors.

The Typical Invoice Process

Your finance department’s Accounts Payable (AP) division is usually tasked with paying external partners, and so instinct might be to go knock on their office door to see why you’re behind. However, any veteran AP worker will tell you that only verified bills and invoices undergo processing. This is the main reason why the space between billing a client and receiving payment can often run anywhere between a week to 90 days. Invoices need to pass through a whole slew of verification processes.

If an invoice has all its details complete and correct, the processing shouldn’t pose any problems. However, that’s a big if. Incomplete, inaccurate, or illegible invoices quickly get bounced back to the sender, turning back the clock on the processing period with every instance. Sometimes, the mistake happens within the AP department. Paper documents often get lost, mislabeled, accidentally shredded, or damaged—and the process begins yet again.

A typical AP employee can churn around five invoices a day. Once incoming invoices outnumber the people assigned to them, you might need to hire more help, before your staff burns out. But for some companies, late invoice payments can mean additional costs. Many suppliers charge a fee for late payment. In addition, your reputation as a prompt payer can take a hit. This can serve as a red light to new suppliers, who might switch to clients that pay the same rates but offer prompt payment.

Source: Shutterstock

Paper-Based Invoice Systems

While one might point fingers at the AP department, such as the incorrect invoice being sent by a contractor or workplace accidents, so it may be worth looking at your overall system. Your paper-centric invoice system itself may be the culprit behind your productivity lag.

Processing hard-copy documents is an inefficient manner in which to secure authorization, as it generally entails physical signature routing. In a typical organization, the higher the position, the more time needed to wait for availability. Running around the office collecting the necessary signatures takes too long in our instantaneous world—especially when there are quicker digital options on-hand.

Also, paper-based systems usually require a physical storage system. Filing cabinets are hardly the most secure piece of office hardware and eat up valuable real estate. Not to mention that even the most well-organized filing cabinet takes longer to sort through than a tight collection of digital folders. One misplaced manila file folder can set back invoice processing days, or lead to starting the process again from scratch.

To reduce problems caused by archaic paper invoice systems, consider upgrading to an invoice system with automation features. Migrating paper documentation needed in invoicing systems to a digital system can help streamline processing. It can also provide additional security services to authenticate content and prevent document loss.

Faster Payments With Automated Invoices

During the early peak of the COVID-19 pandemic, very late invoices became a sort of mini-pandemic among small businesses in the U.S.

Other regions across the world also experienced a drop in timely payments, especially in Asia and Europe. Production in many areas ground to a halt, while retail businesses shuttered their physical stores. More importantly, office closures made it physically impossible to process existing invoices further.

However, excuses won’t help small businesses recover their investments or generate a profit. A pandemic shouldn’t be an excuse to stiff suppliers from an honest day’s work.

According to the Accounts Payable Association, 23% of businesses report having suppliers refusing to work with them again due to difficulties in collecting payment.

Invoice automation allows companies to continue processing even in the absence of paper documentation. Before, invoicing entailed a host of activities that required a lot of back and forth between parties. This consumes time and effort for all concerned. Expediting the process of receiving, verifying, and processing invoices and then making the corresponding payment can aid many businesses.

Transferring from a paper to a cloud system also means fewer manual processes, which in turn translates to faster processing and on-time payments. By extension, this results in satisfied suppliers and enhanced business relationships.

Save Money With Invoice Automation

Even when done properly, invoicing costs money. So imagine the costs of invoicing when done inefficiently. According to the American Productivity and Quality Center, the average cost of invoicing ranges anywhere from $2.07 to $10 per invoice processed. The biggest determinant on where in that range one falls? Efficiency.

But how does one make an invoice system more efficient? While more experienced Accounts Payable workers may be able to churn more invoices a day, they’re not in control of the whole situation. Routing paper to and from various departments for verification and signatures can increase the chances of lost or misplaced documents. With paper documents, you’ll need authorizing officers to receive papers in person, which can be difficult when someone goes on vacation or works from home.

To help increase efficiency, why not try paperless invoicing? Electronic documents travel much faster and farther than those following paper routes. Accordingly, the whole invoicing process becomes faster. And since documents are digital, you can ensure they won’t get lost in the process, and are more secure in transit. These features streamline the invoicing process.

Use E-Statements to Protect Data from Intrusion and Gain a Technology Advantage

Skeptics of paperless invoicing often point to the chances of documents falling into the wrong hands as a reason against converting. Or, they fear digital manipulation from unscrupulous individuals going undetected.

However, e-documents actually offer a more secure way to process and issue payments.

In reality, paper checks are the single largest source of payment fraud. According to an Association of Financial Professionals survey, 75% of companies that reported payment fraud pointed to checks as the medium used to commit the crime.

Another key reason for the delays in processing invoices is manual processes that are susceptible to human error. Stressed, tired, or distracted workers can inadvertently make a mistake. Even a slip such as an incorrect date or a transposed number can nullify the work and start the process over.

Source: Shutterstock

Paperless Invoicing Can Solve These Problems as a Technology Advantage

Paperless invoicing can help correct both of these issues. Automation of your Accounts Payable division removes the need for tedious, error-prone manual entries. Instead, automated invoice software can perform tasks faster and more efficiently.

In addition, automation can also help avoid check fraud. Instead of paper checks, electronic payments route through encrypted, paperless systems. Many automated services utilize security measures such as multi-factor authentication to detect fraudulent or duplicate efforts.

NatPay Solutions Help You Customize Your Document Management Needs to Increase Your Technology Advantage

When considering how to upgrade your invoice system, choose the automation route.

NatPay's Doculivery online document management service offers a modern way to process invoices. Doculivery features cloud-based access, which allows for around-the-clock electronic document routing—anytime, anywhere. Its robust system can accommodate not just invoicing, but also e-statements, online bills, electronic payroll stubs, tax forms, automated forms, and more.

Learn more about how digital invoicing can help increase your efficiency and lower costs at the same time—reach out to NatPay today!

5 Essential Enterprise Solutions Every Digital Finance Business Needs in 2022

Here are five enterprise solutions essential for digital finance businesses to keep services safe, cost-effective, convenient, and consistent for consumers.

As technology develops, so does the way businesses, individuals, and families manage their finances. Traditional financial services have largely converted to digital operations, allowing users to manage their finances from anywhere, at any time. Digital finance not only makes accessing financial services more convenient and less time-consuming; it also increases the accessibility for people in traditionally underserved areas.

However, digital finance also comes with its own unique concerns. Due to increased online financial activity and transactions, businesses face the critical task of keeping new services streamlined, safe, cost-effective, consistent, convenient, and error-free.

Enterprise solutions can help integrate business operation facets through the interchange of data from various processes and databases. These solutions help companies organize and distribute essential information within key departments, providing real-time operating solutions.

This technology helps organizations plan and execute enterprise-wide project management, and can add a competitive advantage by ensuring on-time, and on-budget service delivery. To keep up with technology and consumer demands, the following five enterprise solutions are essential for every digital finance business.

1. Secure Payment Solutions

One of the biggest pain points for both individuals and businesses conducting finance operations in the digital space is safety. Offering airtight payment solutions is critical for every business. Once an outside actor has compromised your processes, it’s too late: you’ll lose clientele trust and your business will sink quickly. Secure your transactions ASAP!

To ensure secure payment processing, a company (or its third-party payment service provider) must take ownership of the payment process. Along every step of the journey—from payment detail entry to the time the intended party receives payment—businesses must keep a careful eye on the transaction.

Using a Payment Service Provider (PSP) increases flexibility and decreases processing time. This can significantly impact conversion rates and revenues. PSPs offer the security required to facilitate a wide range of payment forms, decreasing operational costs through integrated billing systems.

Some key methods used to improve security include PCI compliance, data encryption, and verification systems. PSPs often enact these methods to a higher standard compared to self-managed options, which makes them invaluable partners.

PCI Compliance

The Payment Card Industry (PCI) Security Standards Committee sets standardized rules that companies processing payment card data must meet. Meeting compliance requirements certifies that providers can adequately protect customer data; conversely, non-compliance or data leakage may lead to hefty fines and suspension of future card processing privileges.

The complex process of achieving compliance includes an array of enterprise solutions such as ongoing operations, including system testing, encrypting cardholder data encryption, maintaining security and antivirus systems, and strictly limiting data access and storage.

Many PSPs go above and beyond with their security measures, instituting personal information and address verification systems to verify customers twice over. These enterprise solution measures help prevent fraud, as a cybercriminal armed with only a credit card number likely does not also have all the attendant private customer knowledge.

In addition to PCI compliance, PSPs enable enterprises to safely use payment apps, allowing digital funds to transfer without credit cards. As these apps see regular use by approximately 80% of adults in the U.S. (and 94% of millennials), they are a necessary modern payment enterprise solution.

2. Customer Relationship Management (CRM) System

A customer relationship management (CRM) system is an enterprise solution that integrates and analyzes customer interactions and data with the purpose of improving customer service relationships, retention, and growth. CRM tools gather customer data across various points of contact, including email, live chats, telephonic conversations, and social platforms.

This enterprise solution streamlines customer communication between channels and connects different departments for real-time problem resolution. Quick response times are key to retention in a fast-paced, on-demand culture of digital convenience, especially when it comes to financing.

As CRM systems improve to meet evolving customer and business needs, these enterprise solutions tools can also automate data entry, case routing, and other administrative tasks. This frees up personnel time for more efficient and effective problem resolution and relationship-building interactions. Automatically generated insights allow businesses to better grasp client needs and can inform effective decision-making across business departments.

With a poor customer experience review just a click away, it is imperative that businesses foster long-term customer relationships built on trust. CRM systems provide businesses with the tools to optimize each touchpoint and proactively meet customer needs.

Source: Shutterstock

3. Marketing Automation Platforms

Marketing automation integrates software, allowing departments to automate tasks as well as personalize marketing messages. This allows businesses to execute email, social media, and other marketing campaigns quickly, freeing up time for customer engagement. These automated tools can also interpret collected data to further create strategic marketing and streamlined workflows. This allows for task prioritizing and keeping teams in sync.

Prospects are often led through a one-size-fits-all sales funnel that is irrelevant to their personal needs. Automated marketing tools break down customer data to tell you exactly what they are looking for, allowing immediate and relevant marketing responses. Use these insights to make strategic decisions regarding products and services offered, customer pain points, and areas in the sales funnel that require re-strategizing.

4. Project Management

Robust project management tools can help streamline tasks and communication. Consider how much time is spent transferring information between individuals, departments, and businesses—time better utilized directly addressing a project. Customizable project management tools allow you to meet the requirements of your individual team, goals, and projects.

Any worthy project management tool should include features to assist with the following:

Budgeting. Any tool must allow you to draw up a budget forecast, track project expenses, and assess actual costs to make necessary amendments as you go. Budget forecasting, management, and analysis should be an ongoing part of every step of project execution.
Project Estimation. Estimation tools help you formulate a timeline for completing goals, estimate constraints, and follow up on unmet metrics.
Resource Allocation. Project management tools that display the distribution of employee tasks on multiple projects will prevent overloading or under-utilizing certain employees. Instead, these tools make assigning tasks based on employee workload and availability easier.
Communication and Collaboration. Your project management tool should allow stakeholders to keep up-to-date on project developments, changes, task completion, and handovers, all in a single hub. Virtual collaboration and communication features include chat, web meetings, forums, task assignments, progress comments, and dashboards.
Quality Management. Manage project quality easily with issue tracking and resolution features. Some tools also offer automated task assignments, follow-ups, and reminders.
Project Administration. File management and secure sharing features help you avoid misplacing important documents. This streamlines the time needed to make approvals, so you can keep on track.
Risk Management. Use project management software to identify and minimize risks and uncertainties. Create task timelines and deadlines, organize multiple projects simultaneously, and ensure that you have backup plans in place to reduce delays.
Planning and Scheduling. Facilitate effective task delegation for the entire team to see workflows, task folders, subtasks, templates, calendars, reporting, and evaluations.

Project management tools are designed, first and foremost, to promote effective team communication. They should encourage people to ask questions, raise concerns about ideas that may not work, and fuel input to better achieve goals.

Source: Shutterstock

5. Business Intelligence (BI)

Business intelligence (BI) software provides valuable data-based insights into the state of operations. Data sets are analyzed and presented in actionable and easy-to-understand reports, graphs, summaries, and charts that can help steer strategic business decisions.

However, business intelligence tools don’t only reveal present business standings. They also shed light on how past events have contributed to current circumstances.

Considering how many users will not necessarily be tech-savvy, BI software is designed to be extremely user-friendly, with easy-to-read data sets and business reports. Technically fluent or not, management needs this data to understand trends, determine delay causes, and spot irregularities. Like any of the aforementioned solutions, BI software exists to streamline decision-making and improve workflows, ultimately leading to smoother transactions and happier customers. Business intelligence tools can also help track progress after the implementation of changes, to determine repercussive effects and guide the next steps of improvement.

Any competent BI software should include a range of performance-enhancing processes and activities, including:

Data Mining. Your prospective BI software should at minimum use database information, statistics, and machine learning to determine trends, patterns, and inconsistencies.
Data Preparation. Any BI software must also compile and interpret data sources, and identify the scope for data analysis.
Data Visualization and Analysis. The tool should be able to create analytical visual representations for easy interpretation, in the form of charts, graphs, and histograms.
Reporting. Reports allow you to share analytical outcomes and findings with stakeholders to make strategic data-based decisions.
Performance Metrics and Benchmarking. Customized dashboards can facilitate progress comparisons with historical data and help you set goals for future performance.
Descriptive and Statistical Analytics. Analytic data should dig further into specifics to uncover the ‘how’ and ‘why’ behind certain trends and occurrences.

Incorporate Enterprise Solutions with NatPay

A leader in digital finance for thirty years, NatPay offers a range of enterprise solutions tools to streamline transaction efficiency without compromising security. From document management to direct payroll deposits, NatPay enterprise solutions decrease security risks, administrative glitches, repetitive and time-consuming administrative labor, and payment delays.

NatPay’s direct deposit solution digitizes the process end-to-end, offering a lightning-fast payroll experience. On top of instantaneous transfers requiring little to no human interaction, NatPay also keeps security airtight, utilizing SQL server redundancy, GeoTrust certificates, SSL encryption, and firewall protection to abate exposure and avoid critical data loss.

Additionally, NatPay Direct Deposit offers a range of payment methods, from easily accessible electronic pay stubs to pay cards, to meet employees where they are. Free employee pay notifications also increase efficiency and employee engagement, while decreasing administration and labor.

Beyond innovative ACH solutions to secure payments, NatPay offers their Doculivery digital document management service as an enterprise solution to consolidate all of your private paperwork. A high-touch alternative to time-consuming and outdated storage and retrieval systems, Doculivery minimizes time spent digging through files and decreases the chances of documents going missing. Access exactly what you’re looking for at the click of a button.

With NatPay enterprise solutions, you can access online documents from anywhere, eliminating location-based constraints for authorized individuals. Create electronic documents such as e-statements, bills, and tax forms in-platform, to save time and money. Compounded with other valuable features such as automated fillable forms, secure storage, instant search functionality, and automated report creation, NatPay document storage enterprise solutions simplify organization for legal, audit, and regulatory compliance.

With greater ACH payment security, increased efficiency, reduced payment delays, improved tracking capabilities, accurate and immediate financial reports, and significant savings in business costs, NatPay's Payroll Direct Deposit enterprise solution benefits your business in all the areas it matters most.

Contact NatPay to schedule a free demo and secure your payments today!

NatPay Successfully Completes SSAE 16 Type 2 Audit Examination

National Payment Corporation (NatPay), an application service provider specializing in online document management systems and ACH solutions, is pleased to announce that they have recently completed a SSAE 16 Type 2 service audit examination, formerly known as a SAS 70 II audit, of their services. The audit was performed by a nationally-recognized, independent auditing firm, and was completed in January 2013. Included in the scope of the audit were NatPay’s data input and validation controls. The general controls that support these activities were also examined.

SSAE 16 is an acronym for the American Institute of Certified Public Accountants (AICPA) Statement on Standards for Attestation Engagements No. 16, titled Reports on the Controls at a Service Organizations. SSAE 16 defines the professional standards used by a service auditor to assess the internal controls of a service organization and issue a service auditor’s report.

In order to complete the audit, NatPay management developed control objectives for the significant areas of internal control that support NatPay’s services. The control objectives in the 2012 report addressed each of the following areas:

Control Environment
Physical Security
Environmental Protection
Computer Operations
Information Security
Application Change Control
Data Communications
Data Input and Validation

NatPay’s service auditor performed extensive testing of the control activities that have been implemented by NatPay to help ensure that all control objectives are met. Following this rigorous examination, the auditing firm was able to issue an unqualified opinion regarding each of the areas described above.

“Our commitment to security is evident by our third examination. This is in addition to other independent audit examinations that NatPay has completed since its inception in 1991,” stated Steve Pereira, Vice President and General Manager. “Our goal is to provide our customers the best possible service with the upmost attention to security that they expect and deserve. Completing SSAE 16 examinations is our proof of statement to this dedication.”

The SSAE 16 Type 2 audit report is designed to provide clients with a certain level of assurance regarding the controls that are maintained by NatPay management. The SSAE 16 Type 2 report addresses all five components of internal controls, namely the control environment, risk assessment activities, control activities, information and communication systems, and monitoring activities.

Furthermore, NatPay’s management understands the ever-increasing importance of corporate governance, as well as the impact of the organization’s services on our clients’ system of internal controls. The successful completion of the 2012 SSAE 16 Type 2 examination is only part of NatPay’s continued commitment to maintaining a high level of internal control. NatPay has engaged its service auditor in a long-term contract whereby NatPay has and will undergo auditing on an annual basis.

About NatPay
NatPay has been servicing clients since 1991 as an ACH solution and online document management provider. NatPay provides top-quality data consolidation services as a SaaS (Software as a Service) for online reporting and online data maintenance services to our clients with custom systems. NatPay specializes in meeting client-specific requirements in a highly-responsive manner. From our inception, NatPay has helped its clients with cost reductions from AP/AR to HR and e-statement delivery and management.

Case Study – Butler County Schools, Kentucky

Butler County Schools in Kentucky is a local school district with over 300 full-time employees. Like many school systems today, Butler County schools were researching ways to save money, improve processes, and streamline their school system as a whole in order to fully maximize their budget. Like many other schools, paperless payroll solutions seemed to provide an answer to this problem.

“We wanted to eliminate paper pay stubs and W-2 forms, and give our employees access to them through a website,” stated Travis Johnson, Payroll Manager for Butler County schools. Johnson wanted to find a paperless statement solution that would be easy for employees to use, and also be secure so that employees’ pay information would be protected online. “We were looking for a product that was user friendly, cost effective, and very secure,” remarked Johnson.

After a thorough research process, Johnson chose NatPay for online pay stubs and W-2s. This decision was based on a variety of factors that all came together in support of NatPay’s Doculivery online pay stub and online W-2 services. It was paramount that the Doculivery system be easy to use, and simple for Butler County School employees to adopt. “Doculivery is very user friendly. Setup only takes a few minutes, and there is almost no learning curve,” said Johnson.

Having employee pay information online also meant that security was a top priority for Butler County school employees. “Many employees were initially concerned about the security of their pay information, but once they experienced how easy and secure the Doculivery system was to use, those fears went away. I was also concerned with disaster recovery and upload security, but all my concerns were put at ease when I learned about NatPay’s security features,” said Johnson.

NatPay has completed a SSAE 16 SOC 1 audit (formerly SAS 70 Type II) which means that very stringent security procedures are maintained on a daily basis. Doculivery clients are assured that their pay information is kept safe and secure using the latest, Industry-standard security protocols and encryption methods.

Many clients that search for paperless solutions are concerned with the integration process taking too many months to implement. Based on industry results, it takes 16 to 22 weeks to adopt an online pay stub process which is why Doculivery’s 6 to 8 week integration time period looks so attractive. This rapid implementation process allows many clients to realize a faster ROI. “Integration was simple. I got the programmers the reports out of Munis (our payroll software) and NatPay built the system around them. Once we were set up, NatPay’s support staff walked me through the upload process. It was all very simple,” remarked Johnson.

The Group Administration features of Doculivery provided additional benefits for Butler County. Like other companies who have limited payroll personnel, the system must accommodate various levels of payroll staff using the system, and provide simple administrator functions that do not require a technical or IT representative.

“Since I am the only person with administrator rights (besides a person for backup) it was important that administration did not require a lot of time. Doculivery is simple. I can unlock someone, or update an employee very quickly,” said Johnson. “I was told that if I could get the information to NatPay, then the programmers could make Doculivery do what I needed it to do. So far, they have come through 100% of time.”

After using the Doculivery system for a few months, Butler County Schools anticipates a significant savings over conventional paper methods. “By just using Doculivery for online pay stubs and W-2s, we are able to project about a 50% savings from the old way of printing paper stubs. We are saving on the paper for stubs and W-2s, as well as the ink used to print them, and also on all of the postage costs,” remarked Johnson.

Employee feedback from Butler County school employees has been quite favorable. “Everyone is uneasy about change, but after we rolled out Doculivery online pay stubs, I can say that I haven’t had anyone complain about them. I have even heard from some of my employees that I was worried about saying how simple the system is,” said Johnson.

Now that Butler County school District is enjoying tremendous savings by adopting Doculivery online pay stubs and W-2s, Johnson intends to increase their paperless projects for additional savings, and to further streamline their business processes.

“We are very happy customers, and are excited about using Doculivery for other paperless solutions in the future,” said Johnson.

Whatʼs on the horizon for the electronic document management environment?

Software as a Service (SaaS) solutions, such as online payroll, will continue to drive the paperless trend.

While the fundamentals of payroll have not changed, we are in the middle of a payroll process revolution. The emphasis will shift from “software” to “service.”

At NatPay, our focus has always been to give equal priority to service. SaaS offers more flexibility and choice.

For example, some clients may want to be billed per payroll, while others prefer quarterly. You want to be sure your payroll partner gives you that kind of flexibility.

It is only a matter of time before direct deposit completely replaces checks in the vast majority of small businesses across the country.

All Document Management systems share one significant inefficiency: the time it takes to check a document into the system. Systems require that you enter certain document properties like title, retention period, category, storage location, etc.

One document might take 20 seconds, which may not seem like much time. However, what if there were a hundred or more documents a day to check in? Now we are talking about 20 minutes per day or more.

Or what if a firm just completed 1,000 tax returns and wanted to store them in its document management system? How long would that take to check them in?

We are constantly striving to improve product efficiency. We are in the process of adding sophisticated automation features to Doculivery that will recognize and automatically check in a significant portion of documents including emails and large batches of tax returns, invoices, or other forms created from other programs or scanned into Doculivery system. This technology represents a large step forward in the evolution of document management software.

Contact us today at 800-284-0113 to find out your cost savings when adopting an online document management solution with NatPay.

How does going paperless increase efficiency and save money? How much does it save?

In terms of payroll, paperless means big cost savings and better security. As one the first online payroll services companies, weʼve seen astronomical savings since launching the business in 1991. Our 35,000+ small to mid-sized business customers nationwide are saving nearly 50% compared to what they would pay for a traditional, paper-intensive payroll provider.

“Accountants using Direct Deposit Plus and online pay stubs can create an incremental $500 to $1,000 per year per client by adopting a paperless payroll”, stated Mark Williams, NatPay’s Marketing Director.

We should replace the term “paperless” with “document management” since not all paperless solutions are document management systems. In most cases, the greatest efficiency gain from any document management system should be the dramatic reduction in time spent retrieving documents.

It is a well-known fact that staff spends as much as 30 minutes per day searching for lost or misfiled documents. In addition, a comprehensive document management system should provide the tools to reduce engagement time, improve client service, and cut paper, printing, and copier costs significantly.

Doculivery clients using our SaaS (Software as a service) application have saved time and money in multiple ways—in preparing payroll and tax forms and reports and more efficient workflows in general. ROI for some Doculivery clients can range between 200% and 400% – most often with first year ROI paying for the solution.

NatPay to Attend the 2011 SHRM Annual Conference and Exposition with Green HR Solutions

NatPay will demo its latest version of the innovative solution — Doculivery, at booth #1031

Tampa, FL (PRWEB) June 16, 2011 – National Payment Corporation (NatPay), a provider of online document solutions, announced today its participation in the 2010 SHRM Annual Conference and Exposition from June 26th through June 29, 2011 in Las Vegas. NatPay will showcase Doculivery, its innovative Payroll, Human Resources, and Financial Services solutions for document management, AP/AR, and employee/manager self-service needs.

NatPay will be appearing as an exhibitor, Booth #1031, at the 2011 SHRM Annual Conference and Exposition to introduce its latest release of Doculivery. NatPay will present Doculivery, a SaaS (Software as a Service) solution for corporations focused on reducing G & A costs by optimizing payroll functions and document management services, streamlining human capital operations, increasing cash flow for AP/AR operations and providing time saving solutions to other paper-related processes.

Enterprise corporations such as Family Dollar and Westinghouse have achieved substantial productivity gains and cost reductions by successfully implementing Doculivery. The SaaS solution is based on NatPay’s extensive experience in developing online payroll distribution solutions for over 7,000 clients across the nation.

“Many companies are searching for a SaaS solution but are hesitant to adopt a process that takes months or years to implement. A faster integration means better cash management and a quicker ROI, reducing G&A costs in every major profit center, from AP/AR to Human Capital Management,” remarked Mark Williams, Marketing Director. “We are excited to present the latest version Doculivery at the SHRM conference as the perfect SaaS Solution for mid-market and enterprise companies that want the best value and service in an online document management solution.”

NatPay’s website offers an overview of the entire portfolio, and a comprehensive list of client testimonials and case studies. To learn more about the Doculivery solution, please call 1-800-284-0113, or visit the company’s website at http://natpay.com.

About NatPay
NatPay is an innovator in the online document solutions industry with over 20 years of information distribution experience. NatPay provides online document solutions to over 7,000 clients across the nation. NatPay processes over 4 million monthly statements and over $7 billion dollars of customer funds annually, and maintains a 99% accuracy rate. With customized SaaS (Software as a Service) solutions, and online document management services, NatPay provides their clients relief from administrative hassles so they can focus on their human capital needs and profitability by reducing G&A costs and streamlining business processes. In addition to its core payroll distribution solutions for small to mid-sized companies, NatPay meets the more complex requirements of large businesses with Doculivery — a comprehensive document management solution for Payroll, HR and Information Management professionals that solves business problems for clients of any size.

Reilly Electrical Contractors, Inc. (RELCO) Case Study

Business Profile

In 1993, Jim Reilly founded Reilly Electrical Contractors, Inc. (RELCO) on the principles of integrity, innovation, and quality. Since then, the company has developed into one of the leading electrical and tel/data (RELCOM) contractors in New England, and has successfully completed many of the most complex, multi-faceted projects in New England’s recent history. With four locations strategically located throughout New England, RELCO is headquartered in Easton, MA. Today, RELCO strives to improve its procedures and performance so that they may continue delivering unsurpassed value and extreme customer satisfaction – so it comes as no surprise that their recent directive to initiate a paperless payroll had become a top priority.

Business Objectives

In an effort to improve their payroll processes, Reilly sought an online solution that would provide more than just an online repository for pay statements. “We wanted to move towards a paperless payroll, and particularly wanted a solution that would encompass a direct source to communicate with employees out in the field,” remarked Jennifer Stratford, HR Director for RELCO.

The Challenge

“The online document management solution that we were searching for had to be user friendly, safe, and secure. If our employees do not find it easy to use, they will not use it,” stated Stratford. Because of RELCO’s multiple requirements, the perfect solution would have to come from a vendor that was able to provide secure online pay stub access, as well as state-of-the-art, self-serve features so that RELCO’s employees could receive pay information easily on their cell phones, and manage their preferences online.

The Solution

After careful research and consideration, RELCO chose NatPay as their pay statement vendor. Not only did NatPay’s Doculivery online document management solutions meet RELCO’s needs for security, ease of use, and functionality, NatPay’s component-based solutions provided RELCO with a Software-as-a-Service (SaaS) platform that could grow and expand with RELCO’s changing needs.

“One of the unique aspects of Doculivery is that it provides employees the opportunity to receive text notifications with the pay stub information that they choose. Employees can also access their statements online safely and securely anytime, but for remote employees that don’t always have access to computers, the text-messaging feature fills the information gap. I love the text-messaging capabilities. In the construction industry, 95% of our workforce is out in the field at various job sites all across New England. To have a central location where employees can go to get pay stubs, and the ability receive important messages and communications is key,” stated Stratford.

Return on Investment

Since the implementation of online pay stubs in October 2010, Reilly Electric is on track to realize an annual savings of 10K a year from paperless pay stubs alone. Greater yearly savings and improved efficiency are also on the horizon for RELCO as they continue to integrate additional paperless services into their business processes such as online W-2s and other tax forms, onboarding/HR services, and paperless billing with click-to-pay capabilities.

New Webinar Series from NatPay Presents the Six Secrets to Attaining Rapid ROI for Businesses Going Paperless

Originator of Paperless Payroll Systems Hosts New Webinar Series Presenting The Six Secrets to Attaining Rapid ROI for Large and Small Businesses Looking to Go Paperless.

Tampa, FL, January 4, 2011 – National Payment Corporation (NatPay), a twenty-year veteran in the payment, tax form, and payroll industry, announces a new series of free 30-minute webinars presenting the 6 secrets practiced by US corporations that were able to attain significant savings in dollars and staff-time, by implementing paperless business practices. This latest innovation from the originator of paperless payroll systems will be presented on February 1st, 2011, at 10 a.m. ET, and will feature a variety of real-world case studies to demonstrate how quickly and easily a paperless process can provide businesses with a faster return on investment.

Attendees of NatPay’s webinar series will learn how to shorten the industry standard 16 to 22 week implementation time for their paperless processes to as little as only seven weeks, by utilizing NatPay’ s Rapid ROI capability. “Rapid ROI allows NatPay to adapt to your current payroll system, instead of the time consuming industry practice of forcing your IT personnel to adapt to the software of your paperless payroll provider,” explained NatPay VP and General Manager, Steven Pereira. “And because our SaaS (Software as a Service) platform resides on our servers, there’s no software to maintain or hardware to buy, ever.”

Each case study presented during the no-cost, 30-minute webinar will show the attendees how large and small companies were able to save a minimum of $30,000 annually by migrating from expensive paper dependent business processes such as payroll, W-2s, 1099s, human resources and billing statements to a customized web-based electronic document management solution. According to Pereira, “The Rapid ROI pledge from NatPay allows companies to begin seeing their paperless savings in as little as 7 weeks, which is the fastest implementation time in the industry.” And the faster a company’s savings begin the more total savings a company will collect during the first year of paperless processing.

With over 7,000 clients, NatPay provides custom paperless solutions that fit the unique needs of each customer. “What really sets us apart is our flexible SaaS system that can adapt to the way each customer works,” explained Pereira. “Our customers are astonished when they learn that we can integrate with their current business software and systems with little to no input from their IT staff.”

Those wishing to attend the next NatPay webinar in February can register by visiting this link, http://nationalpayment.com/webinar/. For more information about NatPay’s webinar series or their Doculivery™ Online Document Management System, please contact NatPay directly at 813-222-0333 or visit their web site at http://nationalpayment.com.

CONTACT INFORMATION:

Michael Anastasiou, VP Marketing & Sales
National Payment Corporation
Phone: 813-222-0333 x 6-121
Fax: 813-221-8651
[email protected]
www.nationalpayment.com

About NatPay

NatPay is an innovator in the online document solutions industry with over 20 years of information distribution experience. NatPay provides online document solutions to over 7,000 clients across the nation. Nat Pay processes over 4 million monthly statements and over $7 billion dollars of customer funds annually and maintains a 99% accuracy rate. NatPay offers a comprehensive portfolio of payroll. human resource, and financial solutions with services that help clients do what they do best — run their business. With customized SaaS (Software as a Service) solutions and online document management services, NatPay provides their clients relief from administrative hassles so they can focus on their human capital needs and profitability by reducing G&A costs and streamlining business processes. In addition to its core payroll distribution solutions for small to mid-sized companies, NatPay meets the more complex requirements of large businesses with Doculivery — a comprehensive document management solution for HR and Information Management professionals that solves business problems for clients of any size. NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records.

Doculivery Testimonial from Reilly Electrical Contractors, Inc.

“The messaging feature is a huge benefit of Doculivery. it is a great communication tool for companies in the construction industry where 95% of the employees are out in the field at various job sites.”

Jennifer Stanton
Director of Human Resources
Reilly Electrical Contractors, Inc.

Click here to read more testimonials.

Doculivery Case Study for Russell Standard Corporation

Russell Standard is a family-owned company, and employs over 350 workers servicing virtually every municipality in the region. Russell Standard offers both new construction and maintenance of virtually any asphalt-related project, from private driveways to interstate highways. Additionally, Russell Standard is a manufacturer of asphalt materials, emulsions and coatings.

Like many companies today faced with the reality of reducing costs and streamlining operations, Russell Standard chose NatPay to help reduce paper and evolve to an online payroll process. Doculivery is a NatPay solution that provides any size of business with online document solutions that cover all areas of business: Payroll, AP, AR, and HR. The first step in going green for Russell Standard was to start with online pay stubs and online W-2s.

“Russell Standard wanted to move our payroll process forward – the goal was to save time and money. Before NatPay, I had to print, stuff, and mail 100-150 checks a week,” said Cathy Evans, Payroll Manager for Russell Standard. Employees now enjoy 24/7 safe and secure access to their pay information and W-2 tax forms online. Production and administration costs were drastically reduced and operations became more streamlined as a result of utilizing the Doculivery solution.

Cost and ease of use were two main factors in searching for the solution to Russell Standard’s business. “I needed it to be very user friendly as some of our guys know nothing about computers. I also was concerned about the cost as I was trying to save money. I also was very pleased to find NatPay through the APA,” remarked Evans.

As an APA member, NatPay regularly updates clients on any payroll changes that affect their solutions to maintain compliancy.

Besides ease of use, Russell Standard was concerned about the integration process and what it takes to make the paperless transition. With virtually no IT staff available, Evans was excited that NatPay provided a quick and seamless integration that required no additional staff or technical programming knowledge. “I am pretty good with computers, but I have no idea what it takes to create the check stub that the employees view – so it was important to have someone who would take the time to work with me to get the best file for them.” A key differentiator of NatPay’s Doculivery online document solution is how fast system integrations occur. Most NatPay paperless payroll solutions are completed in weeks rather than months – usually half the time of many online document solutions in the marketplace. A dedicated NatPay team is assigned to ensure a smooth transition to a paperless payroll process.

NatPay understands clients’ concerns to preserve confidentiality and privacy at all times and utilizes the latest technology and safeguards to ensure that client data remains safe. “This was very important. Payroll is a very sensitive area. We needed to know that our information was secure,” remarked Evans.

Click here to read Russell Standard’s case study in NatPay’s case studies section.

1099Link – The Electronic Answer for Newly-Required 1099 Forms

New Regulations Mandate 1099s for Products and Services

Tampa, FL (PRWeb) September 8, 2010 – National Payment Corporation, a twenty-year veteran in the payment, tax form, and payroll industry, is introducing 1099Link to allow electronic transmission and receipt of 1099s and W-9s for businesses, non-profits, and governmental organizations beginning January 1, 2011.

A provision in the new Health Care Bill requires businesses, governments, and non-profits to issue a 1099 tax form if they buy more than $600 in goods or services during the year from a vendor. This requirement could affect an estimated 38 million entities with new filing requirements.

“We already have experience providing electronic W-2s for companies and their employees,” said Steven Pereira, Vice President and General Manager of National Payment, “1099Link simplifies the burden of compliance for organizations currently filing 1099s on paper and our expertise will streamline the process for corporations, governments, and non-profits that will be required to file and receive 1099s under the new regulations.”

Instead of mailing thousands of 1099s at the end of the year, customers may now transmit a file to 1099Link at any time during the year. If their vendors have opted to receive 1099s electronically through 1099Link, the tax forms are presented electronically, and are stored for future access. Otherwise they will be printed and mailed automatically. It’s expected that most recipients of 1099 forms will choose electronic receipt to streamline reconciliation and storage.

“By linking the senders and receivers of these tax forms electronically, 1099Link enables both parties to fulfill the IRS requirements under the new law,” said Steven Pereira. “In addition to being easier, sending the forms electronically will cost much less than traditional printing and mailing.”

1099Link accepts tax form files in virtually any format, including XML, PDF, spreadsheet, and plain text. Tax form information can even be entered individually online for low volume filers. The system works with most accounting software programs. Filers can also choose to use 1099Link to submit the forms to the IRS electronically. Recipients may elect to download their tax forms, print them, or simply store them for future access to fulfill IRS record keeping requirements.

Fees depend on whether the 1099 is presented electronically to the recipient, or if the forms are printed and mailed. There is no fee for 1099 recipients.

Included with 1099Link is W9Clearinghouse, a system that allows companies to electronically post and retrieve W-9 tax forms, which are required by the IRS before a 1099 may be properly issued.

“National Payment understands that no organization likes to deal with new IRS regulations,” said Pereira. “That is why our goal is to simplify compliance, and take the paper out of the paperwork for 1099s.”

To learn more about 1099Link please visit http://1099link.com.

CONTACT INFORMATION:
Steven Pereira, Vice President and General Manager
National Payment Corporation
Phone: 813-222-0333 x 6-151
Fax: 813-221-8651
www.nationalpayment.com

Doculivery Case Study for City of Minot

Business Profile

The City of Minot, the fourth largest city in North Dakota, is a “micropolitan” city that approximately 37,000 people proudly call their home. Its low crime rate, high standards of living, and enviable education standards are testaments of the faithfulness of its citizens, and their individual social responsibilities.

Minot, also known as the “Magic City,” is a precious jewel of the Dakotas that proudly holds two scepters of the US Air Force’s prowess wings: the 5th Bomb Wing, and the 91st Space Wing. Minot Air Force Base is located 12 miles north of Minot. Throughout the years, Minot, the Ward County seat, has been a railhead and a military center. Today, the community stands strong in diverse sectors that include: agriculture, healthcare, education, tourism, business, and retail.

The Challenge

With approximately 300 employees, the City of Minot set out to go green and to save money while doing it. The main goals were to find solutions to streamline payroll processes for cost containment, and to reduce repetitive tasks that employees were currently enduring.

The Solution

The searched ended when the City of Minot discovered NatPay’s Doculivery online document management services. The scalable, paperless components of Doculivery provided the perfect paperless payroll solutions. The primary objective to save money and streamline payroll processes was achieved using the online pay statement component. “We set out to reduce costs, and find more environmentally friendly ways of doing business. We accomplished this with the Doculivery online pay stub solution,” remarked Jason S. McKibben, IT Specialist for the City of Minot.

Several factors were key while searching for the perfect solution. Many organizations who pursue paperless services want to make sure that they are easy to use and convenient for their employees. Security is also a primary concern given the sensitive nature of the payroll data that is electronically displayed. Finally, costs of such a paperless system – from implementation to maintenance and storage – were extremely important to the City of Minot.

Doculivery made the grade with Minot by meeting every one of their concerns with positive results. “Doculivery is a very easy system for the end user to use. There was very little training involved. Employees like the user notification options that are available to them. The text option is a great feature,” Stated McKibben.

Doculivery employs state-of-the-art security and industry-leading technology to guarantee the safety of employee data. Safeguards such as SSL encryption, GeoTrust certificates, and SAS 70 Type II audits eliminate any trepidation of compromised personal data. “NatPay has excellent security policies in use, and eased any and all concerns that we had about security issues. The administration console is very easy to use, and our administrators had no problems with the upload to release process,” remarked McKibben.

Doculivery’s implementation time frame is one of the key differentiators that helps make Doculivery shine. NatPay’s ability to upgrade an organization with a paperless payroll process via the the Doculivery platform is within 4 to 6 weeks – which is among the shortest time frames when compared to the industry average of 16 to 22 weeks. “Reducing the implementation timeline by 75% provides our clients the opportunity to experience an easier transition to paperless, and an immediate ROI for greater value,” stated Mark Williams, NatPay’s Marketing Director.

“The implementation process went very smoothly. Users and HR administrators are enjoying the Doculivery system,” said McKibben. It will definitely save our city time and money because HR no longer has to print, stuff, and seal the paper stubs which reduces their workload substantially. The file upload process takes only minutes, and is much more efficient than the paper system. The overall process from integration to implementation was very straightforward.”

Doculivery Case Study for Sundt Companies, Inc.

Business Profile

Sundt is a full-service contractor with expertise that spans the entire lifecycle of construction. They work within their client’s preferred delivery method, whether that’s Construction Management at Risk, Design Build, Build to Suit, or the traditional Design-Bid-Build approach.

The company builds a variety of projects for both public and private clients throughout the United States, including commercial and institutional structures of many types; infrastructure projects such as highways, dams, pipelines and airport facilities; and facilities for the Department of Defense as well as other Federal agencies. Sundt continues to add landmark projects to its list of accomplishments. These include the Apollo Riverpoint office complex in Phoenix, Mater Dei Catholic High School in San Diego, Oasis Water Campus Water Treatment Plant in Glendale, Ariz., multiple sections of Phoenix’s new light rail system, two buildings of the Biodesign Institute at Arizona State University, a major expansion of the Tucson International Airport Terminal, the University of California, Davis Graduate School of Management, and $360 million worth of work at Fort Bliss Army Post near El Paso, Texas. The company is 100 percent employee owned through its Employee Stock Ownership Program. Employees take a personal interest in the quality and success of each project and the company at large.

The Challenge

Sundt is always looking for new ways to improve how they do business. Whether it’s through better management techniques, safety advances, or emerging technologies, their goal is to deliver the highest quality products to their owners. One business problem that Sundt wanted to solve was to implement a paperless payroll process with online pay statements. With over 1,400 employees, providing a green alternative to paper pay statements was a logical choice.

Several factors were key for Sundt in searching for an ideal paperless solution. “Easy file transfer, security of employee information, and ease of use were very important to us,” remarked Karolyn Comstock, Payroll Supervisor and an employee owner, of Sundt Companies, Inc. “The solution that we were looking for had to be user friendly, and had to also work with JD Edwards World.”

The Solution

NatPay met each challenge set forth by Sundt, and provided the ideal solution to their business problem. Doculivery’s easy to use system was a perfect fit for Sundt employees. “If an employee has problems accessing information they will not use it,” stated Comstock. The employees found the online system safe, secure, convenient, and easy to access. “Many employees stop by just to say how much they like it,” Comstock remarked. Doculivery’s unique flexibility and customization was also a tremendous benefit for Sundt employees. “Having it customized to match what the employee is used to seeing was great.”

Since Doculivery requires little to no client IT involvement, Sundt was thankful for the quick integration, and the support of NatPay’s team who was there for every step of the process. “Doculivery had to function well without issues,” stated Comstock. “Having the ability to resolve an issue just by picking up the phone or dropping an email is wonderful.” Dedicated support teams ensure that each client like Sundt receives all of the support that they need – if and when they need it, and that a fast online document management integration timeframe (in which NatPay’s is the fastest and highest quality in the industry) is maintained. “Everything seemed to progress pretty smoothly,” Comstock remarked.

“Security is vital when you are talking about payroll information,” stated Comstock. Doculivery utilizes state-of-the-art encryption technology, SSL certificates, and 3-tiered firewall protection to keep client’s data safe and secure.

In addition to the production and administration savings that Doculivery provides, there’s an immediate ROI that companies also enjoy when adopting paperless HR processes. “We anticipate a savings of approximately $50,000 a year by adopting the Doculivery solution,” remarked Comstock.

“NatPay’s achievement of a positive client experience starts with a true understanding of how our services can provide short term and long term value to an organization,” said Mark Williams, Marketing Director at NatPay. “But it does not end with a sale and that is why our service implementation and customer support are critical to our client’s success. We thank Sundt Companies for their trust in us. Sundt Companies joins a growing list of satisfied clients with NatPay, and we welcome the opportunity to help other firms like Sundt Companies that need assistance in addressing cost containment business problems in HR, AP/AR, Payroll, Customer Service, or Marketing.”

NatPay to attend the 2010 SHRM Annual Conference and Exposition with Green HR Solutions

NatPay will demo its latest version of the innovative solution — Doculivery at booth #213.
Tampa, FL (PRWEB) June 15th, 2010 – National Payment Corporation (NatPay), a provider of online document solutions announced today its participation in the 2010 SHRM Annual Conference and Exposition from June 27th through June 30th, 2010. NatPay will showcase Doculivery, its innovative Payroll, Human Resources, and Financial Services solution for document management, AP/AR, and employee/manager self-service needs.

NatPay will be appearing as an exhibitor, in booth #213, at the 2010 SHRM Annual Conference and Exposition in San Diego to introduce its latest release of Doculivery. NatPay will present Doculivery, a SaaS (Software as a Service) solution for corporations focused on reducing G&A costs by optimizing payroll functions and document management services, streamlining human capital operations, increasing cash flow for AP/AR operations, and providing time-saving solutions to other paper-related processes.

Enterprise corporations such as Family Dollar have achieved substantial productivity gains and cost reductions by successfully implementing Doculivery. The SaaS solution is based on NatPay’s extensive experience in developing online payroll distribution solutions for over 7,000 clients across the nation.

“Our success has been built on a very simple premise to provide fully-customized and high-quality SaaS solutions with implementation time that’s less than half the industry standard. A faster and highly consultative integration means better cash management and a quicker ROI, reducing G&A costs in every major profit center from AP/AR to Human Capital Management,“ remarked Jim Hagen, Vice President of Sales. “We are excited to present Doculivery at the SHRM conference as the best performing SaaS solution for mid-market and enterprise companies that want the best value and service from an online document management solution.“

NatPay’s recently redesigned website offers an overview of the entire portfolio, and a comprehensive list of client testimonials and case studies. In the near future, an Executive White Paper Library section will be added in which viewers may learn more about industry trends, obtain white papers, application notes, and other educational information on online document solutions for Financial, HR, Information Management, and Compensation professionals.

To learn more about Doculivery solutions, please call 1-800-284-0113 or visit the company’s recently redesigned website at http://www.nationalpayment.com.

NatPay to attend the 28th APA Annual Congress with Green Payroll Solutions

National Payment announced today its participation in the 28th American Payroll Association Annual Congress from May 25th through May 28, 2010. NatPay will showcase Doculivery, its innovative Payroll, Human Resources, and Financial Services solution for document management, AP/AR, and employee/manager self-service needs.

NatPay will be appearing as an exhibitor, Booth #833, at the 28th American Payroll Association Annual Congress to introduce its latest release of Doculivery. NatPay will present Doculivery, a SaaS (Software as a Service) solution for corporations focused on reducing G & A costs by optimizing payroll functions and document management services, streamlining human capital operations, increasing cash flow for AP/AR operations, and providing time saving solutions for other paper-related processes.

“We view our client relationships more as partnerships, and constantly strive to find ways to be a trusted business advisor by assisting them to reduce costs, improve business processes, and provide opportunities for revenue generation with our value added solutions,” says Jim Hagen, Vice President of Sales for NatPay.

“Doculivery has been extremely successful where clients accomplished superb results in their AP/AR operations. Many companies in a variety of industries look to us for direct deposit services, custom online pay stubs, online billing statements with click–to–pay functionality, unique customer service solutions, and one of the industry’s most admired and proven implementation and support models.”

NatPay’s recently redesigned website offers an overview of the entire portfolio, and a comprehensive list of client testimonials and case studies. In the near future, an Executive Learning Library section will be added in which viewers may learn more about industry trends, white papers, application notes, and other educational information on online document solutions for Financial, HR, Information Management, and Compensation professionals.

To learn more about the 28th APA Annual Congress and the Doculivery solution, please call 1-800-284-0113, or visit the company’s recently redesigned website at http://www.nationalpayment.com.

Family Dollar Chooses NatPay Online Paperless Solutions for a Green Pay Day

Headquartered in Matthews, NC, Family Dollar Stores, Inc. operates a chain of more than 6,600 self-service discount retail stores in the United States. The company offers consumables, including household chemicals, paper products, candy, snacks and other food, health and beauty aids, hardware and automotive supplies, pet food, and home products.

In an effort to reduce G&A costs, Family Dollar targeted payroll. “We were challenged with controlling our payroll processing and distribution costs. Our paper-based process of printing and distributing checks to all of our locations was extremely manual and very expensive,” remarked Chad Clayton, Divisional Vice President for Family Dollar. “We were searching for a business partner who provided an online pay statement and W-2 solution that was cost effective, flexible and most importantly easy to use.“

Family Dollar was searching for a company that would not have difficulties handling their volume. Adequate security and the ability to do single sign-on from their employee intranet were important factors for the nationwide retailer. “Our RFP process was comprehensive evaluating many aspects of potential business partners in this space such as accessibility, technology, training, support, integration, administration, implementation, and costs”, remarked Clayton.

Family Dollar chose NatPay’s Doculivery online document solutions for several reasons. “Regarding ease of use and functionality – NatPay’s solution presented all the desired functionality in a way that was clear, simple, and easy-to-use,” stated Clayton.
“NatPay understands that humanizing the employee experience is the most critical factor in a successful rollout for online paperless payroll. It is the result that all large employers are searching for when selecting an online document management solution”, said Jim Hagen, VP of Sales for NatPay.

With industry standard integration times usually around 18-26 weeks, the transition was fully completed in less than two months. The initial rollout started with the home office, test stores, distribution centers and finally to all stores in 44 states. The level of customization and ease of integration provided Family Dollar with a solution that exceeded initial expectations and demands. “Not only were we able to accept their standard file output, but we did things they requested that they didn’t think were even possible. Everything Family Dollar had requested of our programming team we were able to do,” stated Hagen. Doculivery adapts to the way businesses work creating a seamless solution for every company looking for online statement solutions. “NatPay’s solution was flexible and could be configured to meet our specific needs,” said Clayton. “NatPay was able to accept our standard file output and map into their solution with minimal internal IT involvement.”

Family Dollar’s challenge to reduce G&A costs was successfully accomplished with Doculivery’s online document solution. “The combination of rolling out electronic pay and implementing NatPay ’s online pay statement and W-2 solution has enabled us to completely eliminate paper and significantly reduce our payroll processing costs”, stated Clayton.

“The success of completing this nationwide conversion for one of the nation’s leading retailers was a partnership effort with support from Family Dollar’s dedicated implementation team. Not only is Family Dollar saving a lot of trees by this green effort, but it is realizing significant cost savings,” remarked Hagen.

“The implementation of NatPay ’s solution was a tremendous WIN for our organization. It was fast and easy requiring minimal change management and training efforts. Most importantly, the solution was well received by the users,” remarked Clayton. “The users specifically enjoy the history and integration of pay statements and W-2’s online, the ease of use, the variety of delivery options and multiple methods of access.”

Click here to read Family Dollar’s case study in NatPay’s Case studies section.

NatPay to attend the 2010 IHRIM HRMStrategies Conference and Technology Exposition

NatPay will demo its latest version of the innovative solution — Doculivery for HR and Information Management professionals at booth #200.

Tampa, FL (PRWEB) April 11th, 2010 – National Payment Corp (NatPay), a provider of online document solutions announced today its participation in the 2010 IHRIM HRMStrategies Conference and Technology Exposition from May 2nd through May 5, 2010. NatPay will showcase Doculivery, its innovative Human Resources solution for document management, employee self-service, implementation and change management.

NatPay will be appearing as an exhibitor, Booth #200, at the 2010 IHRIM HRMStrategies and Technology Expo to introduce its latest release of Doculivery. NatPay will present Doculivery, a SaaS (Software as a Service) solution for midsize and enterprise corporations focused on reducing G & A costs by optimizing document management, streamlining human capital operations and providing time saving solutions to other paper-related processes.

Enterprise corporations such as Family Dollar have achieved substantial productivity gains and cost reductions by successfully implementing Doculivery. The SaaS solution is based on NatPay’s extensive experience in developing collaborative HR and Financial applications for midsize and large corporations across the nation.

“It is the right step for NatPay to be at the IHRIM event this year to present Doculivery to an audience of senior HR and Information Management executives”, says Mark Williams, Marketing Director for NatPay.

“Doculivery has been extremely successful where clients accomplished superb results in their AP/HR operations and Customer Service organization, respectively. We are now seeing similar momentum in other client environments and consider the IHRIM event as a great opportunity to demonstrate Doculivery to a broader audience.”

To learn more about the 2010 IHRIM HRM Strategies and Technology Exposition and the Doculivery solution for HR and Information Management executives, please call 1-800-927-6120 or visit the company’s website at http://www.nationalpayment.com.

About National Payment Corporation

National Payment Corporation is an innovator in the online document solutions industry with over 19 years of information distribution experience. National Payment provides online document solutions to over 7,000 clients across the nation. National Payment Corporation processes over 4 million monthly statements and over $7 billion dollars of customer funds annually and maintains a 99% accuracy rate. NatPay offers a comprehensive portfolio of payroll. human resource, and financial solutions with services that help clients do what they do best — run their business. With customized SaaS (Software as a Service) solutions and online document management services, NatPay provides their clients relief from administrative hassles so they can focus on their human capital needs and profitability by reducing G&A costs and streamlining business processes. In addition to its core payroll distribution solutions for small to mid-sized companies, NatPay meets the more complex requirements of large businesses with Doculivery — a comprehensive document management solution for HR and Information Management professionals that solves business problems for clients of any size. National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation (NatPay)
Phone: 813-222-0333 x155
Fax: 813-221-8651
www.natpay.com

Considering the Percentage of Lost Mail in US Postal System — Doculivery Solves Many Problems

What percentage of mail is lost by the US post office? Wikipedia says 3%, but measuring is difficult. Even the Government Accountability Office (GAO) says some post office assessment criteria are “unsuitable as benchmarks.” In addition, the post office “does not measure and report its delivery performance for most types of mail.”

Knowing this, how can employees be sure sensitive information, such as W-2 statements, arrive in a protected, confidential fashion?

National Payment Corporation (NatPay) has the answer. In addition, it saves both the employer and the employee time and money.

National Payment Corporation (NatPay) is one of the nation’s largest independent direct deposit providers. The company provides payroll distribution solutions to businesses across the nation in every industry and in every state. This company’s product, Doculivery, eliminates both the printing and distribution of paper-based W-2s and offers secure electronic W-2s with a simple, secure consent process.

“Doculivery drastically reduces the number of hands and eyes that traditional paper W-2s pass through,” says Steven Pereira, NatPay’s Executive Vice President and General Manager. “In addition, for the employer, Doculivery eliminates the seasonal headaches and expenses of creating W-2s. Call centers do not need temporary staffing and printing and distribution costs decline. And, I mean dramatically,” Pereira explains.

“Companies no longer spend money on paper and printing and ink, readily improving the bottom line.” Pereira comments. “Doculivery gives employees direct access via self-service over the Internet. These same employees are able to obtain their own W-2 reprints by phone or fax, which further reduces the time and efforts of the business staff. Employees can reorder reprints of W-2s from anywhere and at any time. Another added benefit of Doculivery’s W-2 feature is the ability for employees to import their electronic W-2s directly into their tax preparation software. It’s a whole lot safer, less expensive, and destroys the old excuse of saying ‘the check’s in the mail’.”

For further information on how Doculivery can save your company money while at the same time provide employees with a quicker return on the tax refund, simply call National Payment Corporation at 813-222-0333 or visit www.nationalpayment.com.

National Payment Corporation bonds through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Processing over $7-billion of customer funds each year, National Payment Corporation maintains an accuracy record of 100%.

Businesses Enter Busy W-2 Season With Solutions and Savings

Though nearly 2.6 million Americans lost their jobs this past year, the busy season for businesses to file W-2 forms is still underway. The end of the year is not only the busiest time for business and it is the least desired time to tie up time and resources creating employee W-2s. The dreaded W-2 season means paper trails, stressed out employees and mistake-laden processes. But many businesses are finding a solution.
National Payment Corporation (NatPay) is one of the nation’s largest independent direct deposit providers. The company provides payroll distribution solutions to businesses across the nation in every industry and in every state. This company’s product, Doculivery, eliminates or reduces the printing and distribution of paper-based W-2s and offers secure electronic W-2s and a simple consent process for electronic W-2s.
“Many of our customers are no longer even experiencing the W-2 season,” says Steven Pereira, NatPay’s Executive Vice President and General Manager. “With Doculivery, the seasonal headaches and expenses of creating W-2s are eliminated. Call centers do not need temporary staffing and printing and distribution costs decline dramatically,” Pereira says.
“Companies no longer spend money on paper and printing and ink, readily improving the bottom line.” Pereira explains. “Doculivery gives employees direct access via self-service over the Internet. These same employees are able to obtain their own W-2 reprints online and at no additional cost, which further reduces the time and efforts of the business staff. Employees can reorder reprints of W-2s from anywhere and at any time. Many companies can charge from $5.00 up to 20.00 a reprint. Companies are going green while simplifying life, the NatPay way.”
National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Processing over $7-billion of customer funds each year, National Payment Corporation maintains an accuracy record of 100%.

Recent Posts:

Categories:

Mailing Address

Social

Email

Phone