Online Document Management | NatPay Blog

Centro, Inc Doculivery Case Study

Centro, Inc. is a manufacturer of custom rotationally molded plastic parts. Established in 1970, Centro, Inc. has grown to become the largest custom rotational molder in North America. Through innovation and superior customer service, Centro has stayed at the leading edge of the rotational molding industry. Centro’s Quality Management System is registered to ISO 9001:2000 with Corporate Headquarters (Iowa), North Carolina, and Wisconsin locations. With a wide range of capabilities, state-of-the-art equipment, and manufacturing facilities in multiple locations, Centro is poised to be a single source provider for any company’s rotational molding needs.

Centro, Inc. employs approximately 600 employees over multiple states and selected NatPay’s Doculivery solution to address a primary business need for online pay stubs for their direct deposit payroll. To combat rising postage costs and looking to reduce production and administrative AP costs, Doculivery seemed to be a perfect fit for Centro, Inc. Several factors were key in selecting an online pay statement provider – security, ease of use, and cost. Doculivery provides the company’s employees with 24/7 safe and secure access to their pay statements online, which reduces administrative costs considerably as well as establishing a valuable employee self serve benefit.

Integration support was an important factor for Centro and NatPay rose to the occasion with an integration that was seamless with their current payroll processes. The paperless transition required little to no involvement on behalf of Centro, Inc.’s part, allowing the company to experience the paperless payroll in weeks, not months as with other online document management solutions.

Security is mission critical with NatPay and understands that Centro, Inc. values security as a key factor for outsourcing online payroll solutions. NatPay uses state of the art SSL encryption, GEOTrust certificates and a proprietary 3 tier firewall to protect client data. Functionality was also very important in selecting an online pay stub solution.

Centro, Inc. estimates a $30K annual savings net of implementation and fees since utilizing the Doculivery solution. “Overall, we are very happy with the system, ease of use and response from help desk,” remarked Sarah Cotty, Director of Finance for Centro, Inc.

Doculivery provides safe and secure 24/7 access to online pay statements which creates a valuable online employee self service and employees love having convenient access to pay stubs or W2 information in one location.

“Many companies like Centro, Inc. are finding the Doculivery platform ideal for reducing G&A costs and streamlining operations and NatPay is glad to provide complete online document solutions that create immediate ROI,” said Jim Hagen, VP of Sales at NatPay. “We are excited to help companies across the nation and in every industry explore paperless options – from online pay stubs to online statements and invoices with click to pay – and realize savings and streamlined operations.”

Click here to read Centro’s case study in NatPay’s case studies section.

NatPay To Offer Greener Office Solutions at 30th Annual United States Hispanic Chamber of Commerce Convention

Tampa, FL (September 10, 2009) – The national representative for nearly 3 million Hispanic-owned businesses, the United States Hispanic Chamber of Commerce (USHCC), voiced its views recently on energy reform proposals. These positions were contained in an issue brief titled “Green Builds Business: The Hispanic Business Perspective” David C. Lizárraga, USHCC Chairman of the Board, said, “The transition to an energy-efficient economy will open new markets for small businesses and stimulate the economy.”

In light of this, National Payment Corporation (NatPay), headquartered in Tampa, Florida is participating in the 30th annual USHCC National Convention and Business Expo. “Nearly 30% of our staff is Hispanic, and our growth is in large part due to their dedication and strong work ethic,” says Jim Hagen, Vice President of Sales at NatPay.
“It is an honor to further build our business relationships with this dynamic and growing segment of today’s work force. Our paperless products are also aligned with the values of the USHCC.”

NatPay has grown by showing Hispanic companies how to go green by utilizing paperless on-line solutions in their Human Resources, Accounts Payable, Payroll, and Accounts Receivable departments. The company is fully compliant for tax forms in every State. The buying power of the growing Hispanic population in the United States is attracting the attention of many businesses. Many companies have graduated from producing commercials in Spanish to designing products and advertising campaigns specifically to appeal to the Hispanic market.

“National Payment Corporation has shaped its reputation on building relationships with the Hispanic market,” says Kimberly Miles with The Payroll Company. “I am excited to be working side-by-side with this very respected and creditable company. By empowering automated processes with our employees needs, we’ve made going green all the more easy and enticing.”

National Payment Corporation will be located in booth number 731 and is participating as a Bronze Level Sponsor during the USHCC 30th Annual National Convention and Business Expo. For more convention information visit: http://www.ushcc.com/

About the United States Hispanic Chamber of Commerce
Founded in 1979, the USHCC actively promotes the economic growth and development of Hispanic entrepreneurs, and represents the interests of almost 3 million Hispanic-owned businesses in the United States that generate nearly $400 billion annually. It also serves as the umbrella organization for 200 local Hispanic chambers in the United States, Puerto Rico, Canada, Mexico, Bolivia, and Uruguay.

About National Payment

National Payment Corporation is one of the nation’s largest independent direct deposit providers. National Payment provides payroll and other paperless distribution solutions to thousands of customers across the nation, in every industry, and in every state.

National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although National Payment Corporation processes over $7 billion dollars of customer funds each year, it maintains an accuracy record of 100%. National Payment Corporation prides itself on the fact that it has never lost a cent of its customers’ money.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation (NatPay)
Email: [email protected]
Phone: 813-222-0333 x155
Fax: 813-221-8651

Houston YMCA Utilizes EZStub Online Pay Stubs To Streamline Costs and Improve Service Delivery

Faced with an economy that cuts into fund-raising, employment, and membership, YMCAs around the country are looking for ways to streamline their services and cuts costs. The YMCA of the Greater Houston Area found one such answer with the EZStub online pay stubs, designed by National Payment of Tampa, Florida.

“Like other YMCAs around the country, we were looking for ways to save money and go paperless,” says Scott Rockenstein, Director of IT at the Greater Houston YMCA. “Delivering pay stubs to more than 5,000 employees located in more than 40 centers throughout Houston and the surrounding counties was a pain-staking task. With direct deposit, less than 50% of the employees were actually picking up their paper pay stubs, resulting in abandoned pay statements.

The sensitivity of the information on each pay stubs meant that the YMCA had to find a better way. We found the better way when we implemented EZStub.” EZStub online pay stubs allows workers to review their pay information through the receipt of text messages or via online access. “This saves printing, distribution, and courier charges,” Rockenstein explains. “Now, our employees can better focus on addressing our real mission – serving our members and community, rather than wasting time circulating pay stubs.”

“Often, when implementing a new system, it is met with employee apprehension. But, not with EZStub.” Rockenstein says. “Older as well as younger YMCA staff quickly understood EZStub, and the integration into our existing system was simply seamless. The staff at NatPay took our files and integrated them flawlessly.” Greater Houston YMCA also took advantage of EZStub’s parent system Doculivery during a special promotion for online W-2 storage and access. More than 8,000 W-2 statements will be stored free in the same user-friendly system where their EZStub online pay stubs reside.

“This system allows for specific user names and password options,” says Jim Hagen, Vice President of Sales at NatPay. “Payroll administrators save more time because employees can obtain current and past pay stub information with EZStub’s online self-serve features.”

Electronic document solutions like EZStub are streamlining processes, and reducing the cost of printing and delivering paper. Moreover, like the YMCA, as demand for cost-effective paperless solutions rises, implementing a few good programs like EZStub will undoubtedly improve bottom-line health quickly and easily.

What is EZStub?
EZStub is an electronic pay stub component of the Doculivery online document management system. Features include 24/7 online access, unique user IDs and passwords, multiple delivery and notification options, plus robust security. Administrators even have customizable tools to manage user accounts, passwords, and security levels.

About NatPay

NatPay is one of the nation’s largest independent direct deposit providers. NatPay provides payroll and other paperless distribution solutions to thousands of customers across the nation, in every industry, and in every state. NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although NatPay processes over $7 billion dollars of customer funds each year, it maintains an accuracy record of 100%. NatPay prides itself on the fact that it has never lost a cent of its customers’ money.

About YMCA Houston
Through its 120-year history, the YMCA of the Greater Houston Area has been a place where people can find hope, fellowship, and healing. The YMCA has stayed true to its mission, values, and purpose of helping persons grow in spirit, mind, and body. With more than 40 centers and over 300 program locations serving eleven counties, the YMCA of the Greater Houston Area builds strong kids, strong families, and strong communities.

Doculivery Testimonial from Choate Construction Company

“I wanted to touch base with you to tell you how wonderful our new Doculivery system is working. I have heard nothing but positive feedback from the employees that have logged in to the site.”

Kristi Hammerli
Office Manager
Choate Construction Company

Click here to read more testimonials.

Coupons or Notifications: Businesses Benefit by Going Paperless

There are now 36 million people using Internet coupons, or nearly quadruple the number from three years ago, according to a recent study released by Simmons/Experian Research and Coupons Inc.
While companies are starting to send text-message coupons that arrive on cell phones, businesses are addressing the challenge of going paperless with such systems as NatPay’s Doculivery.

“Businesses are seeing the benefits of decreasing paperwork,” says Jim Hagen, Vice President of Sales at NatPay. “And our customers are already seeing the value and security of going paperless.”

Doculivery consolidates data into a unique web-based tool accessible from any Internet-ready location. Secure online pay stubs, W-2 and 1099 forms, invoices and customer statements are created and delivered in less time and at far less expense than traditional paper models Hagen says.

“These savings extend far beyond the value of eliminated storage cabinets and paper. Going paperless is a valuable business tactic that eliminates the cumbersome paper world and provides a less expensive, more secure way of doing business.”

Additional Doculivery features include online payment, automated forms, and targeted search and reporting tools. “These features are in demand by businesses which are trying to modernize and streamline.” Hagen explained.

“Our customers also use Doculivery to save with payroll expenses. This system adheres to all federal tax filing requirements and state payroll laws. Our Doculivery product is customizable and is a privacy safeguard. Businesses have immediate, convenient access to previous years’ tax and payroll documents. This function enables users to quickly and easily produce documents required for audit, regulatory and legal purposes,” Hagen says.

Doculivery consolidates data from existing legacy systems. XML programming and NET Framework. The system allows for revisions and upgrades, advanced customization features, and customer-centric enhancements unmatched by older, less dynamic programming models.

So whether coupons or your latest payroll information is sent to your cell phone, consumers and business alike are finding the concept of going paperless minimizes exposure, saves money and prevents data loss.

Computers reduce skyrocketing health care costs

About 100,000 Americans die from medical errors in hospitals every year and one-quarter of all-medical spending goes to administrative and overhead costs. The reliance on antiquated paper-based record and information systems needlessly increases these costs. Addressing the hospital problem of old fashioned paper based records is an electronic pay stub solution known as EZStub.

Developed by NATPAY, this electronic pay stub solution helps hospitals avoid the cost associated with printing, distributing and providing employees with paper pay stubs.

“The cost to generate and mail our pay stubs was simply growing out of control,” says Donna Dewey, Fauquier Health System’s Supervisor of AP Payroll. “This system saves time and effort because employees are able to obtain current and past pay stub information on their own with EZStub’s online self-serve features. The message fields right alongside an employees’ pay stubs allow us to communicate quickly and easily to specific employees or to everyone.”

After reviewing their options, Fauquier selected NATPAY’s EZStub paperless pay stubs.

With EZStub, employees view current and previous pay stubs through a secure website, over email, or as a free payday text alert conveniently delivered to their cell phone or PDA. Fauquier Health System no longer has to print and mail over 900 paper pay stubs each pay period. Moreover, the cost of retrieving records is eliminated. “We knew the cost to generate and mail our pay stubs would increase as we grew, “ says Dewey. “But, EZStub has removed this cost.” Since implementing EZStub did not require the use of any new hardware or software, Fauquier’s transition from paper to paperless was simple. “Employees were most impressed with EZStub’s flexibility and ease of use. The staff was easy to work with and able to support everything we needed and more.

The company created a separate link to our newsletter right at the bottom of the pay stub screen. Our new pay stub looks more professional as well.” Dewey explained. While medical records and errors are still trying to be resolved, the EZStub system is decreasing the cost of running medical facilities. Despite skyrocketing health care costs, there are cures for some overhead problems. EZStub finds its way through the hospital system and directly into the employee’s pocket.

Government and Business Find Value in Going Paperless

As part of his commitment to cut spending and reform government, President Obama is asking his cabinet to cut a collective 100 million dollars in the next 90 days. One measure of this cost cutting is the directive to go paperless. In response, the U.S. Attorneys and the U.S. Marshals Offices’ Asset Forfeiture program are converting publication of judicial forfeiture notices from newspapers to the Internet. This paperless initiative is expected to save $6.7 million over the first 5 years.

NATPAY‘s Doculivery system offers some of these same benefits to business. “Our clients are already seeing the benefits of going paperless.” says Jim Hagen, Vice President of Sales at NatPay.“ Our Doculivery product consolidates data into a unique web-based tool accessible from any Internet-ready location.”

Secure online pay stubs, W-2 and 1099 forms, invoices and customer statements are created and delivered in less time and at far less expense than traditional paper models Hagen says. “The savings extend far beyond the value of eliminated file cabinets and paper. Going paperless is a valuable business strategy in these economic times and it is a less expensive, more secure way of doing business.” Hagen explained.

Additional Doculivery features, include online payment, automated fillable forms, and targeted search and reporting tools. “These are in demand by businesses which are trying to modernize and streamline.” Hagen said.

“The Doculivery system adheres to all federal tax filing requirements and state payroll laws,” Hagen explained. “Our system is customizable and is designed to safeguard privacy. Businesses have immediate, convenient access to previous years’ tax and payroll documents. Users can quickly and easily produce documents required for audit, regulatory and legal purposes.” Hagen said. “Doculivery has become a must-have for many organizations.”

Both the government and businesses are finding greater security in encryption certificates and firewall protection. Both are also are finding that going paperless actually minimizes exposure, prevents critical file loss – the savings can be tremendous. The Department of State’s National Visa Center (NVC) will implement electronic correspondence for immigrant visa processing. The NVC anticipates the cost savings in the first year of implementation of this paperless process to be approximately $1 million. If necessity is the mother of invention, both government and business alike are finding the benefits in going paperless.

It’s Time for Busting Out of the Old Paper Chase

With many fiscal years changing over and the calendar year nearly half over, businesses are using the month to sweep out the old and change to the new.

Many businesses are taking a “paperless” page from President Barack Obama’s efforts to shift to electronic records. In the medical field alone, Obama states that a change to electronic medical records could help save families up to $2,500 a year in his first term.

If businesses implemented such a change, they too could save money. One system that does this is NatPay’s Doculivery online document service. This innovative, high-tech, high-touch alternative incorporates a unique set of adaptable modular components that are customized to meet the needs of any organization.

Organizations of all types are realizing that manual and paper-based processes for managing documents are inefficient and expensive. Embracing the “paperless office” concept is possible with today’s electronic document management systems.

“Businesses are seeing the benefits of decreasing paper work.” says Jim Hagen, Vice President at National Payment.

“Doculivery consolidates data into a unique web-based tool accessible from any Internet-ready location. Secure online pay stubs, W-2 and 1099 forms, invoices and customer statements are created and delivered in less time and at far less expense than traditional paper models,” says Hagen. “Additional features, including online payment, automated fillable forms, and targeted search and reporting tools are in demand by businesses that are trying to modernize and streamline.”

Other benefits companies are finding in going paperless include:
•Eliminating constant trips to the filing cabinet for documents that can be accessed with a click.
•Protecting documents from natural disasters such as fire, flood, earthquake, etc.
•Reclaiming office space by reducing or eliminating the need for file cabinets.
•Improving customer service by being able to respond to requests from customers faster and more efficiently.

Hagen continued, “For the most part the savings extend far beyond the value of eliminated storage cabinets and paper. Going paperless is a valuable business strategy that reduces a cumbersome world and provides a less expensive, yet more secure way of doing business.”

For more information on ECM solutions, visit: www.doculivery.com

Welcome to the NatPay Blog!

NatPay is joining the Blogosphere! As it is important for us at NatPay to provide relevant and important information for our resellers, clients and soon to be clients, we are excited to start another channel of communication to provide information and news items relevant to all things paperless. Please subscribe to our blog for the latest content and weekly updates!

Visit our main site for product information: www.nationalpayment.com

Boys & Girls Clubs of Metropolitan Phoenix Doculivery Case Study

The Boys & Girls Clubs of Metropolitan Phoenix (BGCMP) provides services to more than 32,250 boys and girls annually, operating a total of 12 clubhouses throughout the central and west area Valley, a full-service dental clinic, and outreach services.

The Boys & Girls Clubs of Metropolitan Phoenix enables all young people to reach their full potential as productive, caring, responsible citizens. The BGCMP’s focus is to provide quality after-school programs, under the supervision of a professional staff that supplement and enhance their learning and nurturing environments. Like every other organization in these trying economic times, BGCMP was looking for ways to cut costs. One focus area to reduce costs was to start with payroll.

“Our main goal when looking for an alternative to issuing paper direct deposit pay stubs to our employees was to save costs,” says Andy Putman, Accounting Manager for BGCMP.

Other factors were key in searching for the ideal solution for their business problem. (i.e. security, file transfer, delivery options, user friendliness, roll out options, appearance of the pay stub, length of implementation, disaster recovery, cost, and financial stability of the vendor providing the service.

“We were concerned with online security, providing a user friendly system for our employees, implementation timeframes, and of course cost,” Putman remarked. “Ease of use was important because the easier a solution is to use, the more likely end users are to accept and support the change. Our current system can be somewhat inflexible at times, so integration support was key,” stated Putman.

One of the reasons why BGCMP chose Doculivery was security. When dealing with employees’ pay information, we wanted a trusted solution and NatPay’s system answered all of our concerns.

Flexibility was also very important because the more efficient and flexible a solution is, the less costly it is. Functionality was key because it leads to easier and greater acceptance by end users. Doculivery provided BGCMP a customized payroll solution quickly and easily with an integration time of only weeks rather than months as with other online document management solutions.

“We estimate that Doculivery will save us over $2,300 each year in postage, paper, envelopes, and staff time in stuffing and mailing envelopes. This savings will increase over time given rising postage costs,” Putman stated.

When asked how the employees adapted to their new online pay statement system, Putman remarked “We have received nothing but positive comments from our staff. The most frequent comment is how easy Doculivery is to use. The staff at NatPay was extremely helpful in setting up Doculivery. We had some glitches because of our software, but NatPay was able to handle them without delay.”

Click here to read this case study in NatPay’s Case studies section.

Doculivery Delivers for the St. Petersburg Times

Doculivery will enable the Times to streamline its payment statements to independent contractors, eliminating a three-day process to print, collate, package and deliver statements. Now, vendors can simply review their statements online.

Tampa, FL (February 25, 2009) – National Payment Corporation is pleased to announce that it has been selected by Times Publishing Co., publisher of the St. Petersburg Times, Florida’s largest newspaper, to use its web-based system that generates and stores electronic vendor statements and invoices.

The system, called Doculivery, will enable the Times to streamline its payment statements to independent contractors, eliminating a three-day process to print, collate, package and deliver statements. Now, vendors can simply review their statements online.

“We are pleased that our partnership has enabled us to streamline our business operations,” said Times CIO Janet H. Woods. “In addition, our vendors have direct access to their account, so there is no delay in getting them complete information.”

In keeping with National Payment’s go-green philosophy, Doculivery is a 100% web-based system that generates and stores electronic statements and invoices. Doculivery’s sophisticated document management system incorporates existing legacy data into a single platform independent of any particular hardware or software. Like all of NatPay’s offerings, Doculivery affords secure, convenient access to data from any Internet terminal or web-enabled wireless device. Doculivery is also fully customizable.

“Doculivery has had a great positive impact on our operations,” explains Rod Custer, Technical Consulting Manager for the Times. “Our newspaper distributors now have complete access and ownership of their own statement history.”

Clients work directly with NatPay’s technical staff to determine what they need Doculivery to do for them. A team of developers and integration specialists creates the Doculivery model that works best for them. Each organization determines who will have access to key functions, and to what extent. NatPay’s offerings are designed with simple-use as the primary goal.

To request a free demonstration, please call 1-800-927-6120 or visit the firm’s website at: nationalpayment.com.
About National Payment Corporation

National Payment Corporation is one of the nation’s largest independent direct deposit providers. National Payment provides payment solutions to thousands of customers across the nation, in every industry, and in every state.

National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although National Payment Corporation processes over $7 billion dollars of customer funds each year,
it maintains an accuracy record of 100%. National Payment Corporation prides itself on the fact that it has never lost a cent
of its customers’ money.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation
Email: [email protected]
Phone: 813-222-0333 x155
Fax: 813-221-8651

About Times Publishing Company

Times Publishing Co. publishes the St. Petersburg Times, Florida’s largest daily with circulation of 390,289 Sunday and 268,935 daily (ABC publisher’s statement 9/30/08). Celebrating 125 years, the Times is considered one of the top ten newspapers in the country with six Pulitzer prizes. It also is one of the nation’s last and largest independently-owned newspapers. Times Publishing also publishes the free daily tbt* Tampa Bay Times and has an award-winning web site, TampaBay.com. For more information visit: tampabay.com.

CONTACT INFORMATION:
Jounice Nealy-Brown, Times Brand Manager
Phone: 727-893-8289, Email: [email protected]

Iron County Schools Case Study

Iron County School District, located in Cedar City, Utah, is a growing school district with over 1500 employees. Like many school districts across the nation, Iron County Schools set out to reduce payroll costs, and ultimately chose online W-2s and pay stubs as part of the Doculivery online document solution from NatPay.

The main business objective of Iron County Schools that led them to NatPay was to utilize an online payroll solution to help streamline their payroll operations. “We were interested in reducing costs and increasing convenience through online distribution of pay stubs and W-2s for employees,” stated Mike Mitchell, Accounting Dept. for Iron County Schools.

Several factors were key in searching for the solution to their business problem.

“Cost was our primary factor, but user friendliness and flexibility were also important influencers as well,” stated Mitchell. NatPay provides online document solutions for dozens of school districts across the nation and realizes what it takes for school districts to experience a successful and seamless integration for adopting an online pay stub and W-2 solution.

“We wanted the solution to be easy to use and provide integration support as well,” stated Mitchell. NatPay uses the latest in SSL security, Geotrust certificates, and a 3-tier firewall to safeguard client data. Employees login to a safe and secure website to access their pay information. Online pay stubs and W-2s present the school district with a valuable employee self-service benefit, and employees love being able to access their pay information 24/7, and receive text messages that their pay is in the bank.

Immediate ROI is another aspect of implementing an online document solution that many schools enjoy. Many organizations realize a return on investment in as little as two months after rollout. “We are still evaluating this but it appears that we will realize a positive return on investment. We are pleased with the results thus far,” remarked Mitchell.

Click here to read Iron County Schools’ case study in NatPay’s case studies section.

Direct Deposit Testimonial from the Hospice of the Carolina Foothills

“Our employees really enjoy the privacy of NatPay’s direct deposit service. They appreciate knowing that their pay is in their account and they don’t have to go to the bank. And I estimate that we save two to five hours every time that we process payroll.”

Jane Morris

Director of Financial Services

Hospice of the Carolina Foothills

The Times They are A-Changin’ – St. Petersburg Times Chooses EZStub Electronic Pay Stubs

St. Petersburg, FL (May 2007) – The St. Petersburg Times, Florida’s largest newspaper, has snubbed paper pay stubs and will begin providing its staffers with EZStub electronic pay stubs from National Payment Corporation.

With circulation of more than 400,000 copies each Sunday, the Times is the 22nd largest newspaper in America and by far the leader in the burgeoning Tampa Bay marketplace. Starting this month, the Times will provide its 1,400 full-time staffers and hundreds of part-timers with EZStub paperless pay stubs to eliminate the expense of creating, printing, and distributing paper versions. Times staffers will enjoy secure online access to their pay stub information 24 hours a day,
7 days a week.

“EZStub users also receive free email notifications and payday text alerts, which is very popular with employees who want to get their information on their cell phones or PDAs,” says Jim Hagen NatPay’s Vice President of Sales.

“With news each day of rising costs, we need to find ways to leverage technology and control our expenses,” said Phillip Horne, accounting manager at the Times. “We are excited about this new benefit for our staffers with the time and cost savings it will bring.”

More information about EZStub online pay stubs is available by phone at 800-927-6120 or NatPay’s website at http://natpay.com/pay-stubs.

About NatPay

NatPay is one of the nation’s largest independent direct deposit providers. NatPay provides payroll distribution solutions to thousands of customers across the nation, in every industry, and in every state.

NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although NatPay processes over $5 billion dollars of customer funds each year, it maintains an accuracy record of 100%. NatPay prides itself on the fact that it has never lost a penny of its customers’ money.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation (NatPay)
Phone: 813-222-0333 x155
Fax: 813-221-8651
[email protected]

Online Pay Stubs Gets a Clean Bill of Health from Fauquier Health System Employees

Business Profile

Fauquier Health System is located in Fauquier County, Virginia, about 40 miles southwest of Washington, D.C. Established in 1954, Fauquier Health System includes an 86-bed acute-care facility, Fauquier Home Health, Warrenton Overlook Health and Rehabilitation Center, the LIFE Center, and three joint ventures: The Cancer Center at Lake Manassas, Piedmont Home Care, and Piedmont Medical Laboratory. Fauquier Health System employs a staff of over 1100 medical professionals, making it the largest private employer in the county. True to its mission of helping those in need, Fauquier provided approximately $4.4 million in free health care last year to those patients who could not afford it.

The Challenge

Fauquier Health System routinely faced two unenviable tasks. Not only did they have to print and mail over 900 paper pay stubs each pay period, but they were also routinely asked to retrieve old pay stubs for employees who hadn’t kept their copies. “We knew that the cost to generate and mail our pay stubs would increase as we continued to grow,” explained Donna Dewey, Fauquier’s Supervisor of AP Payroll. “We wanted to eliminate pay stub processing time, reduce mail costs, and provide our employees with flexibility and added benefits.”

The Solution

After reviewing their options, Fauquier selected NatPay’s paperless pay stubs to meet their needs. With online pay stubs, employees view current and previous pay stubs through a secure website, over email, or as a free payday text alert conveniently delivered to their cell phone or PDA.

Implementation

Since implementing NatPay’s online pay stubs didn’t require the use of any new hardware or software, Fauquier’s transition from paper to paperless went off without a hitch. Employees were most impressed with flexibility and ease of use of NatPay’s online pay stubs. “The staff was easy to work with and able to support everything we needed and more. They even set up a separate link to our newsletter right at the bottom of the pay stub screen. Our new pay stub looks more professional than our old pay stub,” added Dewey.

Result

Fauquier Health System estimates a cost savings of $10,000 each year in postage costs alone, and payroll administrators no longer have to dread the monotony of printing and stuffing for hours or trying to retrieve old paper stubs. As an added perk, employees now receive their pay stubs before their pay date, so they have time to verify their hours and benefits with no surprises on payday. If they need an old pay stub, they can print it at any time. They can even email it directly to a third party.

Fauquier has also provided solutions for employees who don’t have computers – they can have their electronic pay stubs forwarded to a spouse, adult child, or trusted friend, or they can visit one of the multiple onsite computer stations that the health system has provided for them. The facility’s new Health Resource Center employs a full-time librarian ready to help them view their pay stubs in privacy. Fauquier Health System’s administrators are happy, employees are happy, and Fauquier Health System can now devote even more time and money to their first priority – their patients.

Click here to read Fauquier Health System’s case study in NatPay’s case studies section.

National Payment Corporation Takes Wireless Payroll to Southeastern Educators

Tampa, FL (April 9, 2007) – National Payment Corporation announced today that it is sending delegates to the Southeastern Association of School Business Officials and South Carolina Spring Conference to demonstrate the latest innovations in the wireless payroll industry. National Payment’s Web Direct Deposit service, EZStub electronic pay stubs, and employee paycard programs have helped schools across the country save money, time, and critical human resources. By using National Payment’s “Keep More Money in Your Schools” program, many Southeastern schools have already reaped the rewards of a “less-paper” approach to their payroll process.

“We investigated and found EZStub to be a terrific idea,” said Sam Hurst, Executive Director of Business Services for the Citrus County School Board in Florida. “It piqued our interest because of the cost, and the fact that our staff spends three days stuffing envelopes for each payroll.”

Once schools eliminate the expense of creating, printing, and distributing paper checks and pay stubs, they can often save thousands of dollars each year. “ By drastically reducing their payroll administration costs, school officials can redirect valuable resources to other areas,” said Jim Hagen, National Payment’s VP of Sales and Marketing.

The Southeastern Association of School Business Officials (SASBO) is a regional non-profit organization made up of public and nonprofit school personnel from the twelve southeastern states – Alabama, Arkansas, Florida, Georgia, Kentucky, Louisiana, Mississippi, North Carolina, South Carolina, Tennessee, Virginia and West Virginia. SASBO’s goal is to improve education by supporting the networking and professional development of its school administrators.
Their spring conference will be held from April 23rd through the 26th in Myrtle Beach, South Carolina.

For more information, please visit National Payment Corporation’s education website at http://www.schoolstubs.com or call 1-800-927-6120 for a free demonstration.

About National Payment

National Payment Corporation is a leading provider of payroll distribution solutions. From web-based Direct Deposit Plus to EZStub electronic pay stubs and e-statements with invoicing, National Payment offers the latest technology for payroll and reimbursement distribution. With 15 years of experience and thousands of clients nationwide, National Payment processes over $5 billion annually in payroll transactions on their clients’ behalf with 100 percent accuracy.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation
Phone: 813-222-0333 x155
Fax: 813-221-8651
http://www.nationalpayment.com

Direct Deposit Testimonial from John B. Pierce Laboratory

“NatPay’s Customer Service representative was knowledgeable, courteous, and walked me through Web Direct Direct Deposit. It was easy, quick, and will definitely save me time.”

Richard Chumu
Laboratory Supervisor
John B. Pierce Laboratory

Case Study: Citrus County Schools Save Over $10,000 a Year with Online Pay Stubs

Citrus County Case Study

Business Profile

The Citrus County School System, located in Inverness, FL is a growing school district with 2,500 employees, 23 K-12 and specialty schools.

Business Objectives

The overall objective was to streamline remedial administrative work while providing additional convenience to employees.

The Challenge

First came the spooling, then the printing. Then the real fun began when Fedoris Franklin and her assistants in the payroll department would spend three straight days stuffing envelopes with pay stubs so a courier could deliver them to their schools. Even though 95% of CCSB employees were on direct deposit, the payroll department still had to prepare the paper pay stubs. A few days later the paper cuts would heal, but the calls would trickle in about a lost pay stub, or a request would placed for a past pay stub. This was a typical payroll cycle for the Citrus County School System.

Attempts were made to streamline the remedial administrative work, but all solutions involved purchasing cost-prohibitive, monster-sized payroll packages with a slew of unneeded extra features.

The Solution

Sam Hurst, CCSB’s Executive Director of Business Services, had never heard of NatPay’s online pay stubs when he received a call from Stacy Anthony, EZStub’s Division Manager. She explained how electronic pay stubs could eliminate the repetitive tasks of paper pay stub production, provide additional employee benefits, and increase cost savings. Best of all, NatPay’s online pay stubs would be compatible with their existing software and processes.

Rather than receive a paper stub that most employees just threw away, employees would be able to access their pay stubs online. Never again would pay stubs get lost or stolen. Since all electronic pay stubs are archived, employees wouldn’t have to waste their time (or Payroll’s) to obtain past stubs.

Implementation

Two pilot groups were set up and some employees expressed concerns with security. Once it was explained that NatPay’s online pay stubs use the same security and encryption measures that banks use to transfer billions of dollars, and that online pay stubs actually eliminate the risk of paper pay stub information running through multiple human hands to get from printer to employee, the new technology was embraced.

As Citrus County became familiar with NatPay’s online pay stubs, more customized features were added. For example, Citrus County is now taking advantage of NatPay’s unique messaging feature to communicate important payroll information to specific employees.

Return on Investment

By implementing electronic pay stubs, Citrus County expects to save $8,000 to $10,000 annually. These savings combined with NatPay’s nominal implementation costs are allowing Citrus County to enjoy a virtually immediate return on their investment.

Click here to read Citrus County Schools’ case study in NatPay’s case studies section.

High Tech Pay Stubs Save Money for Employers, Make Life Easy for Employees

Tampa, FL (April 20, 2006) – Payday has entered the world of electronic information with a program created by National Payment Corporation called EZStub.

Paper pay stubs continue to exist, even though most employers now use direct deposit to pay employees. Today’s technology enables employers to eliminate paper stubs and move towards less paper in the work place.

National Payment Corporation has announced the development of the latest version of EZStub, an electronic pay statement that replaces old fashioned paper pay stubs. Now employees can get their pay stub by E-mail, to their PDA, or sent to a cell phone.

“EZStub saves time and money for payroll administrators, human resource managers, finance officers, budget analysts, accountants, and CFOs. Employees love it because now they have instant access to their payroll records, without the need to get that information from someone else in the company. Employees also love to receive payroll information in real time, rather than waiting for delivery of a hard copy pay stub,” explained Stacy Anthony of National Payment Corporation.

EZStub is currently used by companies as an outsourced solution to reduce printing, sorting, and delivery costs in their payroll department. Some companies enjoy the ability to use EZStub as an employee self-serve benefit that allows their employees to access their pay information from any location. Employers are able to reduce administration and production costs associated with payroll distribution of pay stubs.

“If employees need current or past pay information, they can get that from a secure web site with no need to take up the time of a payroll department employee. The value of a reduced work load and higher productivity to a company can be significant during the course of a year,” said Anthony.

EZStub is the perfect paperless payroll solution. Many payroll processors and businesses use computers to process their payroll, and even benefit from direct deposit – but still continue to print and distribute pay stubs by hand or mail. EZStub is the final piece of the puzzle that completes the money saving process of a paperless payroll.

The company provides additional information at ezstub.com.

About National Payment

National Payment Corporation is a leading provider of payroll distribution solutions. From web-based Direct Deposit Plus to EZStub electronic pay stubs and e-statements with invoicing, National Payment offers the latest technology for payroll and reimbursement distribution. With 15 years of experience and thousands of clients Nationwide, National Payment processes over $5 billion annually in payroll transactions on their client’s behalf with 100 percent accuracy.

CONTACT INFORMATION:
Mark R. Williams, Marketing Director
National Payment Corporation
Phone: 813-222-0333 x155
Fax: 813-221-8651
http://www.nationalpayment.com

Case Study for Westinghouse Electric Company

Westinghouse Logo

Business Profile

Westinghouse Electric Company LLC, offers a wide range of nuclear plant products and services to utilities throughout the world, including fuel, service and maintenance, instrumentation and control, and advanced nuclear plant designs. Nearly 50 percent of the nuclear power plants in operation worldwide, and nearly 60 percent in the United States, are based on Westinghouse technology.

Business Objectives

The overall objective was to find a robust paperless payroll solution that would reduce printing and delivery costs; and at the same time meet high security and user friendliness requirements.

The Challenge

Until recently, Westinghouse printed all pay stubs in house on high quality pressure sealed check stock and mailed each pay stub to the employee. Implementing a paperless pay stub solution would reduce these costs almost immediately. After an extensive analysis of their current situation and internal requirements for a paperless solution, Westinghouse defined criteria to rank potential vendors. Each criteria was given a weight according to their most important needs. These included: security, file transfer options, file administration, ID/password administration, user friendliness, pay stub delivery/access options, overall appearance of the product, length of implementation, disaster recovery, cost, and financial stability of vendor. NatPay ranked the highest in most of the categories, but stood out as the vendor willing to provide Westinghouse a solution to fit every need, even down to the design of the online pay stub. Karen Kranz, Manager of Payroll and Expense Reporting, remarked:

“NatPay was willing to work with us on all the enhancements we needed to meet our overall objectives for implementing a paperless pay stub solution.”

The rollout consisted of a three month pilot of designated employees from each business location. After two months, pilot users were asked to complete a survey on system security, accessibility, and appearance as well as on the rollout documentation and communications. The overall response was very positive. Comments and suggestions were carefully reviewed and a corresponding action plan was developed. Enhancements were then made by either NatPay to the system or by Westinghouse to the rollout communications and documentation. In January 2006, Westinghouse rolled out online pay stubs to all monthly paid employees on direct deposit.

The number one priority for Westinghouse was for their employees to use a highly secure solution that allowed them to feel comfortable retrieving their information from the Internet as well as being very easy to use. Every cycle of the rollout process was discussed via conference calls and the result was a complete rollout that yielded a favorable response from the Westinghouse employees using this solution.

“The IT Team at NatPay was very patient and resourceful in helping us implement all of the suggestions that our employees had made. Communication was great and the turn around time even better!”

The Solution

Online pay stubs became the solution for Westinghouse. Online pay stubs from NatPay added features that addressed security, employer options, and employee delivery options. Security, being the most important concern, was achieved on different levels. Specific username and password options were added, as well as a controlled website that would allow an administrator to handle password resets without being able to access secure employee payroll information. The flexibility of the employer being able to choose the type of security levels and delivery methods made NatPay’s online pay stubs not only user friendly, but customizable as well. This added functionality also ensured that all business requirements could be met.

Always striving to conquer any challenge presented, NatPay provided a complete paperless payroll solution to Westinghouse which surpassed any comparable solutions available in the marketplace at a very competitive overall cost.

Return on Investment

By implementing NatPay’s online pay stub solutions, Westinghouse projects a savings of $40,000 in operating costs for 2006. Westinghouse has already received a favorable response from their employees currently benefiting from online pay stubs.

Click here to read Westinghouse’s case study in NatPay’s case studies section.

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