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NatPay Announces New “It Pays to Go Paperless” Webinar Series

Originator of Paperless Payroll Systems Has Webinar Series for Businesses Large and Small

Tampa, FL – November 5, 2010 – National Payment Corporation (NatPay), a twenty-year veteran in the payment, tax form, and payroll industry, announces a new series of free 30-minute webinars aimed at educating businesses about the significant savings and ease of use when planning to “go paperless.” This latest innovation from the originator of paperless payroll systems will be broadcast on November 30th at 10 a.m. ET, and is entitled “It Pays to Go Paperless.”

Attendees to NatPay’s webinar series will learn how to shorten the integration time for their paperless processes to maximize their corporate return on investment. According to NatPay, their “Doculivery” software product provides the fastest installation time in the industry, because their SaaS (Software as a Service) platform resides on NatPay’s secure file servers and not on the client’s network. Webinar attendees will also learn how to streamline their business processes to reduce production and administrative costs. The free 30-minute online seminar will also show how easy it is for any size of company to adopt a paperless program, and realize significant savings while satisfying the corporate directive to “go green.”

With over 6,000 clients, NatPay provides custom paperless solutions that fit the unique needs of each customer. According to NatPay VP and General Manager, Steven Pereira, “What really sets us apart is our flexible Software as a Service (SaaS) system that can adapt to the way each customer works. Our customers are astonished when they learn that we can integrate with their current payroll software with little to no input from their IT staff!”

In addition to providing total customized solutions, NatPay can ensure even greater cost savings by impacting other corporate departments besides payroll. “Many businesses know about the inherent savings when they go to a paperless payroll system, but NatPay can provide a custom platform that goes beyond payroll with document management solutions that reduce paper related expenses, and nonproductive staff time within Human Resources and Account Payable/Accounts Receivable departments.” said Pereira.

Those wishing to attend the first NatPay webinar in November can register by visiting this link:

http://nationalpayment.com/webinar/

For more information about NatPay’s webinar series, please contact NatPay directly at 813-222-0333, or visit their website at http://nationalpayment.com.

Doculivery Case Study for City of Minot

Business Profile

The City of Minot, the fourth largest city in North Dakota, is a “micropolitan” city that approximately 37,000 people proudly call their home. Its low crime rate, high standards of living, and enviable education standards are testaments of the faithfulness of its citizens, and their individual social responsibilities.

Minot, also known as the “Magic City,” is a precious jewel of the Dakotas that proudly holds two scepters of the US Air Force’s prowess wings: the 5th Bomb Wing, and the 91st Space Wing. Minot Air Force Base is located 12 miles north of Minot. Throughout the years, Minot, the Ward County seat, has been a railhead and a military center. Today, the community stands strong in diverse sectors that include: agriculture, healthcare, education, tourism, business, and retail.

The Challenge

With approximately 300 employees, the City of Minot set out to go green and to save money while doing it. The main goals were to find solutions to streamline payroll processes for cost containment, and to reduce repetitive tasks that employees were currently enduring.

The Solution

The searched ended when the City of Minot discovered NatPay’s Doculivery online document management services. The scalable, paperless components of Doculivery provided the perfect paperless payroll solutions. The primary objective to save money and streamline payroll processes was achieved using the online pay statement component. “We set out to reduce costs, and find more environmentally friendly ways of doing business. We accomplished this with the Doculivery online pay stub solution,” remarked Jason S. McKibben, IT Specialist for the City of Minot.

Several factors were key while searching for the perfect solution. Many organizations who pursue paperless services want to make sure that they are easy to use and convenient for their employees. Security is also a primary concern given the sensitive nature of the payroll data that is electronically displayed. Finally, costs of such a paperless system – from implementation to maintenance and storage – were extremely important to the City of Minot.

Doculivery made the grade with Minot by meeting every one of their concerns with positive results. “Doculivery is a very easy system for the end user to use. There was very little training involved. Employees like the user notification options that are available to them. The text option is a great feature,” Stated McKibben.

Doculivery employs state-of-the-art security and industry-leading technology to guarantee the safety of employee data. Safeguards such as SSL encryption, GeoTrust certificates, and SAS 70 Type II audits eliminate any trepidation of compromised personal data. “NatPay has excellent security policies in use, and eased any and all concerns that we had about security issues. The administration console is very easy to use, and our administrators had no problems with the upload to release process,” remarked McKibben.

Doculivery’s implementation time frame is one of the key differentiators that helps make Doculivery shine. NatPay’s ability to upgrade an organization with a paperless payroll process via the the Doculivery platform is within 4 to 6 weeks – which is among the shortest time frames when compared to the industry average of 16 to 22 weeks. “Reducing the implementation timeline by 75% provides our clients the opportunity to experience an easier transition to paperless, and an immediate ROI for greater value,” stated Mark Williams, NatPay’s Marketing Director.

“The implementation process went very smoothly. Users and HR administrators are enjoying the Doculivery system,” said McKibben. It will definitely save our city time and money because HR no longer has to print, stuff, and seal the paper stubs which reduces their workload substantially. The file upload process takes only minutes, and is much more efficient than the paper system. The overall process from integration to implementation was very straightforward.”

Doculivery Case Study for Sundt Companies, Inc.

Business Profile

Sundt is a full-service contractor with expertise that spans the entire lifecycle of construction. They work within their client’s preferred delivery method, whether that’s Construction Management at Risk, Design Build, Build to Suit, or the traditional Design-Bid-Build approach.

The company builds a variety of projects for both public and private clients throughout the United States, including commercial and institutional structures of many types; infrastructure projects such as highways, dams, pipelines and airport facilities; and facilities for the Department of Defense as well as other Federal agencies. Sundt continues to add landmark projects to its list of accomplishments. These include the Apollo Riverpoint office complex in Phoenix, Mater Dei Catholic High School in San Diego, Oasis Water Campus Water Treatment Plant in Glendale, Ariz., multiple sections of Phoenix’s new light rail system, two buildings of the Biodesign Institute at Arizona State University, a major expansion of the Tucson International Airport Terminal, the University of California, Davis Graduate School of Management, and $360 million worth of work at Fort Bliss Army Post near El Paso, Texas. The company is 100 percent employee owned through its Employee Stock Ownership Program. Employees take a personal interest in the quality and success of each project and the company at large.

The Challenge

Sundt is always looking for new ways to improve how they do business. Whether it’s through better management techniques, safety advances, or emerging technologies, their goal is to deliver the highest quality products to their owners. One business problem that Sundt wanted to solve was to implement a paperless payroll process with online pay statements. With over 1,400 employees, providing a green alternative to paper pay statements was a logical choice.

Several factors were key for Sundt in searching for an ideal paperless solution. “Easy file transfer, security of employee information, and ease of use were very important to us,” remarked Karolyn Comstock, Payroll Supervisor and an employee owner, of Sundt Companies, Inc. “The solution that we were looking for had to be user friendly, and had to also work with JD Edwards World.”

The Solution

NatPay met each challenge set forth by Sundt, and provided the ideal solution to their business problem. Doculivery’s easy to use system was a perfect fit for Sundt employees. “If an employee has problems accessing information they will not use it,” stated Comstock. The employees found the online system safe, secure, convenient, and easy to access. “Many employees stop by just to say how much they like it,” Comstock remarked. Doculivery’s unique flexibility and customization was also a tremendous benefit for Sundt employees. “Having it customized to match what the employee is used to seeing was great.”

Since Doculivery requires little to no client IT involvement, Sundt was thankful for the quick integration, and the support of NatPay’s team who was there for every step of the process. “Doculivery had to function well without issues,” stated Comstock. “Having the ability to resolve an issue just by picking up the phone or dropping an email is wonderful.” Dedicated support teams ensure that each client like Sundt receives all of the support that they need – if and when they need it, and that a fast online document management integration timeframe (in which NatPay’s is the fastest and highest quality in the industry) is maintained. “Everything seemed to progress pretty smoothly,” Comstock remarked.

“Security is vital when you are talking about payroll information,” stated Comstock. Doculivery utilizes state-of-the-art encryption technology, SSL certificates, and 3-tiered firewall protection to keep client’s data safe and secure.

In addition to the production and administration savings that Doculivery provides, there’s an immediate ROI that companies also enjoy when adopting paperless HR processes. “We anticipate a savings of approximately $50,000 a year by adopting the Doculivery solution,” remarked Comstock.

“NatPay’s achievement of a positive client experience starts with a true understanding of how our services can provide short term and long term value to an organization,” said Mark Williams, Marketing Director at NatPay. “But it does not end with a sale and that is why our service implementation and customer support are critical to our client’s success. We thank Sundt Companies for their trust in us. Sundt Companies joins a growing list of satisfied clients with NatPay, and we welcome the opportunity to help other firms like Sundt Companies that need assistance in addressing cost containment business problems in HR, AP/AR, Payroll, Customer Service, or Marketing.”

Businesses Enter Busy W-2 Season With Solutions and Savings

Though nearly 2.6 million Americans lost their jobs this past year, the busy season for businesses to file W-2 forms is still underway. The end of the year is not only the busiest time for business and it is the least desired time to tie up time and resources creating employee W-2s. The dreaded W-2 season means paper trails, stressed out employees and mistake-laden processes. But many businesses are finding a solution.
National Payment Corporation (NatPay) is one of the nation’s largest independent direct deposit providers. The company provides payroll distribution solutions to businesses across the nation in every industry and in every state. This company’s product, Doculivery, eliminates or reduces the printing and distribution of paper-based W-2s and offers secure electronic W-2s and a simple consent process for electronic W-2s.
“Many of our customers are no longer even experiencing the W-2 season,” says Steven Pereira, NatPay’s Executive Vice President and General Manager. “With Doculivery, the seasonal headaches and expenses of creating W-2s are eliminated. Call centers do not need temporary staffing and printing and distribution costs decline dramatically,” Pereira says.
“Companies no longer spend money on paper and printing and ink, readily improving the bottom line.” Pereira explains. “Doculivery gives employees direct access via self-service over the Internet. These same employees are able to obtain their own W-2 reprints online and at no additional cost, which further reduces the time and efforts of the business staff. Employees can reorder reprints of W-2s from anywhere and at any time. Many companies can charge from $5.00 up to 20.00 a reprint. Companies are going green while simplifying life, the NatPay way.”
National Payment Corporation is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Processing over $7-billion of customer funds each year, National Payment Corporation maintains an accuracy record of 100%.

Centro, Inc Doculivery Case Study

Centro, Inc. is a manufacturer of custom rotationally molded plastic parts. Established in 1970, Centro, Inc. has grown to become the largest custom rotational molder in North America. Through innovation and superior customer service, Centro has stayed at the leading edge of the rotational molding industry. Centro’s Quality Management System is registered to ISO 9001:2000 with Corporate Headquarters (Iowa), North Carolina, and Wisconsin locations. With a wide range of capabilities, state-of-the-art equipment, and manufacturing facilities in multiple locations, Centro is poised to be a single source provider for any company’s rotational molding needs.

Centro, Inc. employs approximately 600 employees over multiple states and selected NatPay’s Doculivery solution to address a primary business need for online pay stubs for their direct deposit payroll. To combat rising postage costs and looking to reduce production and administrative AP costs, Doculivery seemed to be a perfect fit for Centro, Inc. Several factors were key in selecting an online pay statement provider – security, ease of use, and cost. Doculivery provides the company’s employees with 24/7 safe and secure access to their pay statements online, which reduces administrative costs considerably as well as establishing a valuable employee self serve benefit.

Integration support was an important factor for Centro and NatPay rose to the occasion with an integration that was seamless with their current payroll processes. The paperless transition required little to no involvement on behalf of Centro, Inc.’s part, allowing the company to experience the paperless payroll in weeks, not months as with other online document management solutions.

Security is mission critical with NatPay and understands that Centro, Inc. values security as a key factor for outsourcing online payroll solutions. NatPay uses state of the art SSL encryption, GEOTrust certificates and a proprietary 3 tier firewall to protect client data. Functionality was also very important in selecting an online pay stub solution.

Centro, Inc. estimates a $30K annual savings net of implementation and fees since utilizing the Doculivery solution. “Overall, we are very happy with the system, ease of use and response from help desk,” remarked Sarah Cotty, Director of Finance for Centro, Inc.

Doculivery provides safe and secure 24/7 access to online pay statements which creates a valuable online employee self service and employees love having convenient access to pay stubs or W2 information in one location.

“Many companies like Centro, Inc. are finding the Doculivery platform ideal for reducing G&A costs and streamlining operations and NatPay is glad to provide complete online document solutions that create immediate ROI,” said Jim Hagen, VP of Sales at NatPay. “We are excited to help companies across the nation and in every industry explore paperless options – from online pay stubs to online statements and invoices with click to pay – and realize savings and streamlined operations.”

Click here to read Centro’s case study in NatPay’s case studies section.

Houston YMCA Utilizes EZStub Online Pay Stubs To Streamline Costs and Improve Service Delivery

Faced with an economy that cuts into fund-raising, employment, and membership, YMCAs around the country are looking for ways to streamline their services and cuts costs. The YMCA of the Greater Houston Area found one such answer with the EZStub online pay stubs, designed by National Payment of Tampa, Florida.

“Like other YMCAs around the country, we were looking for ways to save money and go paperless,” says Scott Rockenstein, Director of IT at the Greater Houston YMCA. “Delivering pay stubs to more than 5,000 employees located in more than 40 centers throughout Houston and the surrounding counties was a pain-staking task. With direct deposit, less than 50% of the employees were actually picking up their paper pay stubs, resulting in abandoned pay statements.

The sensitivity of the information on each pay stubs meant that the YMCA had to find a better way. We found the better way when we implemented EZStub.” EZStub online pay stubs allows workers to review their pay information through the receipt of text messages or via online access. “This saves printing, distribution, and courier charges,” Rockenstein explains. “Now, our employees can better focus on addressing our real mission – serving our members and community, rather than wasting time circulating pay stubs.”

“Often, when implementing a new system, it is met with employee apprehension. But, not with EZStub.” Rockenstein says. “Older as well as younger YMCA staff quickly understood EZStub, and the integration into our existing system was simply seamless. The staff at NatPay took our files and integrated them flawlessly.” Greater Houston YMCA also took advantage of EZStub’s parent system Doculivery during a special promotion for online W-2 storage and access. More than 8,000 W-2 statements will be stored free in the same user-friendly system where their EZStub online pay stubs reside.

“This system allows for specific user names and password options,” says Jim Hagen, Vice President of Sales at NatPay. “Payroll administrators save more time because employees can obtain current and past pay stub information with EZStub’s online self-serve features.”

Electronic document solutions like EZStub are streamlining processes, and reducing the cost of printing and delivering paper. Moreover, like the YMCA, as demand for cost-effective paperless solutions rises, implementing a few good programs like EZStub will undoubtedly improve bottom-line health quickly and easily.

What is EZStub?
EZStub is an electronic pay stub component of the Doculivery online document management system. Features include 24/7 online access, unique user IDs and passwords, multiple delivery and notification options, plus robust security. Administrators even have customizable tools to manage user accounts, passwords, and security levels.

About NatPay

NatPay is one of the nation’s largest independent direct deposit providers. NatPay provides payroll and other paperless distribution solutions to thousands of customers across the nation, in every industry, and in every state. NatPay is bonded through two major insurance carriers and uses a third-party accounting firm to perform an annual audit of its records. Although NatPay processes over $7 billion dollars of customer funds each year, it maintains an accuracy record of 100%. NatPay prides itself on the fact that it has never lost a cent of its customers’ money.

About YMCA Houston
Through its 120-year history, the YMCA of the Greater Houston Area has been a place where people can find hope, fellowship, and healing. The YMCA has stayed true to its mission, values, and purpose of helping persons grow in spirit, mind, and body. With more than 40 centers and over 300 program locations serving eleven counties, the YMCA of the Greater Houston Area builds strong kids, strong families, and strong communities.

Finding Ways To Save On Payroll Processing

Federal Reserve Chairman Ben Bernanke and some economists hope the pace of layoffs will moderate as the recession eases and possibly ends later this year. But even as employers reduce firings, the nationwide unemployment rate is expected to hit double digits by year’s end.

“Businesses today are looking for ways to save as they look ahead to possibly hiring again,” says Jim Hagen, Vice President of Sales at NatPay. “In the process, they are looking for ways to go paperless.”

One such solution is NatPay’s EZStub, a system which allows workers to review their pay through the receipt of text messages.

“Businesses are finding ways to communicate with employees via texting rather than paper stubs,” Hagen explains. “And, businesses are quickly learning they can save money using this electronic solution. Companies can communicate more quickly while saving money by reducing paper and written records.”

EZStub’s features include security, employer options and employee delivery options. “Security is the most important issues in business today, and this system allows for specific user names and password options,” Hagen says. “Payroll administrators save time and effort because employees can obtain current and past pay stub information on their own with EZStub’s online self-serve features.”

Companies are finding electronic pay stubs solutions like EZStub have eliminated written reports and reduced the cost of printing and delivering paper pay stubs.

With the growing and unlimited texting plans offered by carriers like AT&T Mobility and Verizon Wireless, American businesses will be turning more and more to paperless solutions for informing their employees of just how much they’ve earned.

Coupons or Notifications: Businesses Benefit by Going Paperless

There are now 36 million people using Internet coupons, or nearly quadruple the number from three years ago, according to a recent study released by Simmons/Experian Research and Coupons Inc.
While companies are starting to send text-message coupons that arrive on cell phones, businesses are addressing the challenge of going paperless with such systems as NatPay’s Doculivery.

“Businesses are seeing the benefits of decreasing paperwork,” says Jim Hagen, Vice President of Sales at NatPay. “And our customers are already seeing the value and security of going paperless.”

Doculivery consolidates data into a unique web-based tool accessible from any Internet-ready location. Secure online pay stubs, W-2 and 1099 forms, invoices and customer statements are created and delivered in less time and at far less expense than traditional paper models Hagen says.

“These savings extend far beyond the value of eliminated storage cabinets and paper. Going paperless is a valuable business tactic that eliminates the cumbersome paper world and provides a less expensive, more secure way of doing business.”

Additional Doculivery features include online payment, automated forms, and targeted search and reporting tools. “These features are in demand by businesses which are trying to modernize and streamline.” Hagen explained.

“Our customers also use Doculivery to save with payroll expenses. This system adheres to all federal tax filing requirements and state payroll laws. Our Doculivery product is customizable and is a privacy safeguard. Businesses have immediate, convenient access to previous years’ tax and payroll documents. This function enables users to quickly and easily produce documents required for audit, regulatory and legal purposes,” Hagen says.

Doculivery consolidates data from existing legacy systems. XML programming and NET Framework. The system allows for revisions and upgrades, advanced customization features, and customer-centric enhancements unmatched by older, less dynamic programming models.

So whether coupons or your latest payroll information is sent to your cell phone, consumers and business alike are finding the concept of going paperless minimizes exposure, saves money and prevents data loss.

Government and Business Find Value in Going Paperless

As part of his commitment to cut spending and reform government, President Obama is asking his cabinet to cut a collective 100 million dollars in the next 90 days. One measure of this cost cutting is the directive to go paperless. In response, the U.S. Attorneys and the U.S. Marshals Offices’ Asset Forfeiture program are converting publication of judicial forfeiture notices from newspapers to the Internet. This paperless initiative is expected to save $6.7 million over the first 5 years.

NATPAY‘s Doculivery system offers some of these same benefits to business. “Our clients are already seeing the benefits of going paperless.” says Jim Hagen, Vice President of Sales at NatPay.“ Our Doculivery product consolidates data into a unique web-based tool accessible from any Internet-ready location.”

Secure online pay stubs, W-2 and 1099 forms, invoices and customer statements are created and delivered in less time and at far less expense than traditional paper models Hagen says. “The savings extend far beyond the value of eliminated file cabinets and paper. Going paperless is a valuable business strategy in these economic times and it is a less expensive, more secure way of doing business.” Hagen explained.

Additional Doculivery features, include online payment, automated fillable forms, and targeted search and reporting tools. “These are in demand by businesses which are trying to modernize and streamline.” Hagen said.

“The Doculivery system adheres to all federal tax filing requirements and state payroll laws,” Hagen explained. “Our system is customizable and is designed to safeguard privacy. Businesses have immediate, convenient access to previous years’ tax and payroll documents. Users can quickly and easily produce documents required for audit, regulatory and legal purposes.” Hagen said. “Doculivery has become a must-have for many organizations.”

Both the government and businesses are finding greater security in encryption certificates and firewall protection. Both are also are finding that going paperless actually minimizes exposure, prevents critical file loss – the savings can be tremendous. The Department of State’s National Visa Center (NVC) will implement electronic correspondence for immigrant visa processing. The NVC anticipates the cost savings in the first year of implementation of this paperless process to be approximately $1 million. If necessity is the mother of invention, both government and business alike are finding the benefits in going paperless.

What Can Business Learn from Teenagers?

American teenagers sent and received an average of 2,272 text messages per month in the fourth quarter of 2008. This averages nearly 80 messages a day and more than double the amount of a year earlier says a Nielsen Company rating.

“Businesses today are taking a paperless page out of the playbook teenagers use –find a simplified way of communicating,” comments Mark Williams, Marketing Director for National Payment Corporation’s EZStub. EZStub allows workers to review their pay through the receipt of text messages.

“Businesses today are finding ways to communicate with employees via texting rather than written paper processes. And businesses are quickly learning they can save money using an electronic pay stub solution. Companies can communicate more quickly while saving money by reducing paper and written records.”

EZStub’s added features include security, employer options and employee delivery options. “Security is the most important issues in business today and EZStub allows for specific user names and password options, ” according to Williams. “Payroll administrators also save time and effort because employees are able to obtain current and past pay stub information on their own with EZStub’s online self-serve features.”

Not only is this service readily accessible for the already texting teen market, the older generation benefits by the convenience and security. Companies are finding electronic pay stubs solutions like EZStub have eliminated written reports and reduced the cost of printing and delivering paper pay stubs.

With the growing and unlimited texting plans offered by carriers like AT&T Mobility and Verizon Wireless, American businesses will be turning more and more to a paperless solution for informing their employees of just how much they’ve earned.

Coins and paper becoming passé.

This summer, the Federal Reserve is busy pumping $700 billion into the U.S. economy and expanding the country’s money supply by nearly 10 percent. However, this does not mean there are more dollar bills circulating. In fact, production statistics at the Bureau of Engraving and Printing have remained stable. Moreover, coin production has even dropped.

Why? Paper money as well as coins are not as needed by commerce today. Businesses are finding easier, cheaper answers to paper reports, coins and even paper money transactions. Employee paper pay stubs are becoming outdated as well.

NatPay’s EZStub electronic pay stub solution allows companies to realize the immediate cost savings of eliminating written reports and reducing the cost of printing and delivering paper pay stubs.

“EZStub provides employees secure access to current and past pay information with 24/7 online access,” explains Mark Williams, Marketing Director for NatPay. “EZStub was developed because business today are wanting more security. Others can not see these confidential statements and electronic pay stubs can’t be lost or left where others might take them.”

Therefore, while the U.S. Mint will make 3 billion coins in 2009, this is actually a 70 percent decline from the 10 billion produced in 2008, and it is the smallest run in 50 years.

“Right along with coins becoming less and less needed, businesses are finding old fashioned paper pay stubs are just not desired,” says Williams, “These pay stubs once passed through many hands in the process of delivering information to employees. This information can now be electronically transferred and therefore only seen by the employee with password-protected access. Security is assured through many checks and balances so sensitive data remains safe and secure at all times.”

Payroll administrators and employees also benefit from EZStub’s messaging feature. EZStub provides message fields right alongside an employee’s pay stubs. Such communications quickly go to specific employees or to everyone.

The wave of the future could very well be no more tossing the coin and no more tossing of the paper. As the nation reduces coin circulation and paper, businesses are reducing paper and converting to a simpler, easier, less expensive ways for employees to see their earnings.

More information on paperless paystubs from NATPAY can be found at www.tryezstub.com.

Hospital Savings through a Variety of Information Technologies

Most medical records are still stored on paper, which makes them difficult to use to coordinate care, measure quality, or reduce medical errors. Processing paper claims also costs twice as much as processing electronic claims. The Obama Administration is calling for the investment of $10 billion a year over the next five years to move the U.S. health care system to broad adoption of standards-based electronic health information systems.

One program assisting hospitals around the country is National Payment Corporation’s EZStub. This electronic pay stub solution helps hospitals avoid the costs associated with printing, distributing and providing paper pay stubs to hospital employees.

“We knew that the cost to generate and mail our pay stubs would increase as we continued to grow,” explained Donna Dewey, Fauquier’s Supervisor of AP Payroll. “We wanted to eliminate pay stub processing time, reduce mail costs, and provide our employees with flexibility and added benefits.” EZStub was the answer.

Payroll administrators save time and effort because employees are able to obtain current and past pay stub information on their own with EZStub’s online self-serve features. Message fields are provided right alongside employees’ pay stubs. Communications can be sent to specific employees or to everyone.

What does the future hold? A study by the Rand Corporation found that if most hospitals and doctors offices adopted electronic health records, up to $77 billion of savings would be realized each year through improvements such as reduced hospital stays, avoidance of duplicative and unnecessary testing, more appropriate drug utilization and other efficiencies.

One pay stub at a time, EZStub is well on the way to finding the cure for the growth of the paper work cancer invading health care today.

For more information about how hospitals are saving money with paperless pay stubs and online statements, visit www.hospitalstubs.com.

Boys & Girls Clubs of Metropolitan Phoenix Doculivery Case Study

The Boys & Girls Clubs of Metropolitan Phoenix (BGCMP) provides services to more than 32,250 boys and girls annually, operating a total of 12 clubhouses throughout the central and west area Valley, a full-service dental clinic, and outreach services.

The Boys & Girls Clubs of Metropolitan Phoenix enables all young people to reach their full potential as productive, caring, responsible citizens. The BGCMP’s focus is to provide quality after-school programs, under the supervision of a professional staff that supplement and enhance their learning and nurturing environments. Like every other organization in these trying economic times, BGCMP was looking for ways to cut costs. One focus area to reduce costs was to start with payroll.

“Our main goal when looking for an alternative to issuing paper direct deposit pay stubs to our employees was to save costs,” says Andy Putman, Accounting Manager for BGCMP.

Other factors were key in searching for the ideal solution for their business problem. (i.e. security, file transfer, delivery options, user friendliness, roll out options, appearance of the pay stub, length of implementation, disaster recovery, cost, and financial stability of the vendor providing the service.

“We were concerned with online security, providing a user friendly system for our employees, implementation timeframes, and of course cost,” Putman remarked. “Ease of use was important because the easier a solution is to use, the more likely end users are to accept and support the change. Our current system can be somewhat inflexible at times, so integration support was key,” stated Putman.

One of the reasons why BGCMP chose Doculivery was security. When dealing with employees’ pay information, we wanted a trusted solution and NatPay’s system answered all of our concerns.

Flexibility was also very important because the more efficient and flexible a solution is, the less costly it is. Functionality was key because it leads to easier and greater acceptance by end users. Doculivery provided BGCMP a customized payroll solution quickly and easily with an integration time of only weeks rather than months as with other online document management solutions.

“We estimate that Doculivery will save us over $2,300 each year in postage, paper, envelopes, and staff time in stuffing and mailing envelopes. This savings will increase over time given rising postage costs,” Putman stated.

When asked how the employees adapted to their new online pay statement system, Putman remarked “We have received nothing but positive comments from our staff. The most frequent comment is how easy Doculivery is to use. The staff at NatPay was extremely helpful in setting up Doculivery. We had some glitches because of our software, but NatPay was able to handle them without delay.”

Click here to read this case study in NatPay’s Case studies section.

Iron County Schools Case Study

Iron County School District, located in Cedar City, Utah, is a growing school district with over 1500 employees. Like many school districts across the nation, Iron County Schools set out to reduce payroll costs, and ultimately chose online W-2s and pay stubs as part of the Doculivery online document solution from NatPay.

The main business objective of Iron County Schools that led them to NatPay was to utilize an online payroll solution to help streamline their payroll operations. “We were interested in reducing costs and increasing convenience through online distribution of pay stubs and W-2s for employees,” stated Mike Mitchell, Accounting Dept. for Iron County Schools.

Several factors were key in searching for the solution to their business problem.

“Cost was our primary factor, but user friendliness and flexibility were also important influencers as well,” stated Mitchell. NatPay provides online document solutions for dozens of school districts across the nation and realizes what it takes for school districts to experience a successful and seamless integration for adopting an online pay stub and W-2 solution.

“We wanted the solution to be easy to use and provide integration support as well,” stated Mitchell. NatPay uses the latest in SSL security, Geotrust certificates, and a 3-tier firewall to safeguard client data. Employees login to a safe and secure website to access their pay information. Online pay stubs and W-2s present the school district with a valuable employee self-service benefit, and employees love being able to access their pay information 24/7, and receive text messages that their pay is in the bank.

Immediate ROI is another aspect of implementing an online document solution that many schools enjoy. Many organizations realize a return on investment in as little as two months after rollout. “We are still evaluating this but it appears that we will realize a positive return on investment. We are pleased with the results thus far,” remarked Mitchell.

Click here to read Iron County Schools’ case study in NatPay’s case studies section.

Online Pay Stubs Gets a Clean Bill of Health from Fauquier Health System Employees

Business Profile

Fauquier Health System is located in Fauquier County, Virginia, about 40 miles southwest of Washington, D.C. Established in 1954, Fauquier Health System includes an 86-bed acute-care facility, Fauquier Home Health, Warrenton Overlook Health and Rehabilitation Center, the LIFE Center, and three joint ventures: The Cancer Center at Lake Manassas, Piedmont Home Care, and Piedmont Medical Laboratory. Fauquier Health System employs a staff of over 1100 medical professionals, making it the largest private employer in the county. True to its mission of helping those in need, Fauquier provided approximately $4.4 million in free health care last year to those patients who could not afford it.

The Challenge

Fauquier Health System routinely faced two unenviable tasks. Not only did they have to print and mail over 900 paper pay stubs each pay period, but they were also routinely asked to retrieve old pay stubs for employees who hadn’t kept their copies. “We knew that the cost to generate and mail our pay stubs would increase as we continued to grow,” explained Donna Dewey, Fauquier’s Supervisor of AP Payroll. “We wanted to eliminate pay stub processing time, reduce mail costs, and provide our employees with flexibility and added benefits.”

The Solution

After reviewing their options, Fauquier selected NatPay’s paperless pay stubs to meet their needs. With online pay stubs, employees view current and previous pay stubs through a secure website, over email, or as a free payday text alert conveniently delivered to their cell phone or PDA.

Implementation

Since implementing NatPay’s online pay stubs didn’t require the use of any new hardware or software, Fauquier’s transition from paper to paperless went off without a hitch. Employees were most impressed with flexibility and ease of use of NatPay’s online pay stubs. “The staff was easy to work with and able to support everything we needed and more. They even set up a separate link to our newsletter right at the bottom of the pay stub screen. Our new pay stub looks more professional than our old pay stub,” added Dewey.

Result

Fauquier Health System estimates a cost savings of $10,000 each year in postage costs alone, and payroll administrators no longer have to dread the monotony of printing and stuffing for hours or trying to retrieve old paper stubs. As an added perk, employees now receive their pay stubs before their pay date, so they have time to verify their hours and benefits with no surprises on payday. If they need an old pay stub, they can print it at any time. They can even email it directly to a third party.

Fauquier has also provided solutions for employees who don’t have computers – they can have their electronic pay stubs forwarded to a spouse, adult child, or trusted friend, or they can visit one of the multiple onsite computer stations that the health system has provided for them. The facility’s new Health Resource Center employs a full-time librarian ready to help them view their pay stubs in privacy. Fauquier Health System’s administrators are happy, employees are happy, and Fauquier Health System can now devote even more time and money to their first priority – their patients.

Click here to read Fauquier Health System’s case study in NatPay’s case studies section.

Case Study: Citrus County Schools Save Over $10,000 a Year with Online Pay Stubs

Citrus County Case Study

Business Profile

The Citrus County School System, located in Inverness, FL is a growing school district with 2,500 employees, 23 K-12 and specialty schools.

Business Objectives

The overall objective was to streamline remedial administrative work while providing additional convenience to employees.

The Challenge

First came the spooling, then the printing. Then the real fun began when Fedoris Franklin and her assistants in the payroll department would spend three straight days stuffing envelopes with pay stubs so a courier could deliver them to their schools. Even though 95% of CCSB employees were on direct deposit, the payroll department still had to prepare the paper pay stubs. A few days later the paper cuts would heal, but the calls would trickle in about a lost pay stub, or a request would placed for a past pay stub. This was a typical payroll cycle for the Citrus County School System.

Attempts were made to streamline the remedial administrative work, but all solutions involved purchasing cost-prohibitive, monster-sized payroll packages with a slew of unneeded extra features.

The Solution

Sam Hurst, CCSB’s Executive Director of Business Services, had never heard of NatPay’s online pay stubs when he received a call from Stacy Anthony, EZStub’s Division Manager. She explained how electronic pay stubs could eliminate the repetitive tasks of paper pay stub production, provide additional employee benefits, and increase cost savings. Best of all, NatPay’s online pay stubs would be compatible with their existing software and processes.

Rather than receive a paper stub that most employees just threw away, employees would be able to access their pay stubs online. Never again would pay stubs get lost or stolen. Since all electronic pay stubs are archived, employees wouldn’t have to waste their time (or Payroll’s) to obtain past stubs.

Implementation

Two pilot groups were set up and some employees expressed concerns with security. Once it was explained that NatPay’s online pay stubs use the same security and encryption measures that banks use to transfer billions of dollars, and that online pay stubs actually eliminate the risk of paper pay stub information running through multiple human hands to get from printer to employee, the new technology was embraced.

As Citrus County became familiar with NatPay’s online pay stubs, more customized features were added. For example, Citrus County is now taking advantage of NatPay’s unique messaging feature to communicate important payroll information to specific employees.

Return on Investment

By implementing electronic pay stubs, Citrus County expects to save $8,000 to $10,000 annually. These savings combined with NatPay’s nominal implementation costs are allowing Citrus County to enjoy a virtually immediate return on their investment.

Click here to read Citrus County Schools’ case study in NatPay’s case studies section.

Case Study for Westinghouse Electric Company

Westinghouse Logo

Business Profile

Westinghouse Electric Company LLC, offers a wide range of nuclear plant products and services to utilities throughout the world, including fuel, service and maintenance, instrumentation and control, and advanced nuclear plant designs. Nearly 50 percent of the nuclear power plants in operation worldwide, and nearly 60 percent in the United States, are based on Westinghouse technology.

Business Objectives

The overall objective was to find a robust paperless payroll solution that would reduce printing and delivery costs; and at the same time meet high security and user friendliness requirements.

The Challenge

Until recently, Westinghouse printed all pay stubs in house on high quality pressure sealed check stock and mailed each pay stub to the employee. Implementing a paperless pay stub solution would reduce these costs almost immediately. After an extensive analysis of their current situation and internal requirements for a paperless solution, Westinghouse defined criteria to rank potential vendors. Each criteria was given a weight according to their most important needs. These included: security, file transfer options, file administration, ID/password administration, user friendliness, pay stub delivery/access options, overall appearance of the product, length of implementation, disaster recovery, cost, and financial stability of vendor. NatPay ranked the highest in most of the categories, but stood out as the vendor willing to provide Westinghouse a solution to fit every need, even down to the design of the online pay stub. Karen Kranz, Manager of Payroll and Expense Reporting, remarked:

“NatPay was willing to work with us on all the enhancements we needed to meet our overall objectives for implementing a paperless pay stub solution.”

The rollout consisted of a three month pilot of designated employees from each business location. After two months, pilot users were asked to complete a survey on system security, accessibility, and appearance as well as on the rollout documentation and communications. The overall response was very positive. Comments and suggestions were carefully reviewed and a corresponding action plan was developed. Enhancements were then made by either NatPay to the system or by Westinghouse to the rollout communications and documentation. In January 2006, Westinghouse rolled out online pay stubs to all monthly paid employees on direct deposit.

The number one priority for Westinghouse was for their employees to use a highly secure solution that allowed them to feel comfortable retrieving their information from the Internet as well as being very easy to use. Every cycle of the rollout process was discussed via conference calls and the result was a complete rollout that yielded a favorable response from the Westinghouse employees using this solution.

“The IT Team at NatPay was very patient and resourceful in helping us implement all of the suggestions that our employees had made. Communication was great and the turn around time even better!”

The Solution

Online pay stubs became the solution for Westinghouse. Online pay stubs from NatPay added features that addressed security, employer options, and employee delivery options. Security, being the most important concern, was achieved on different levels. Specific username and password options were added, as well as a controlled website that would allow an administrator to handle password resets without being able to access secure employee payroll information. The flexibility of the employer being able to choose the type of security levels and delivery methods made NatPay’s online pay stubs not only user friendly, but customizable as well. This added functionality also ensured that all business requirements could be met.

Always striving to conquer any challenge presented, NatPay provided a complete paperless payroll solution to Westinghouse which surpassed any comparable solutions available in the marketplace at a very competitive overall cost.

Return on Investment

By implementing NatPay’s online pay stub solutions, Westinghouse projects a savings of $40,000 in operating costs for 2006. Westinghouse has already received a favorable response from their employees currently benefiting from online pay stubs.

Click here to read Westinghouse’s case study in NatPay’s case studies section.

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